Job Posting Title:

Stewardship Student Assistant

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

Job Posting Title:

Stewardship Student Assistant

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Hiring Department:

McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

10

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

The McCombs School of Business is looking for a student employee to provide support for the Stewardship team within Development and External Relations.

Development and External Relations (DER) is the fundraising team for the McCombs School of Business – responsible for building and maintaining relationships with donors, alumni, and friends of Texas McCombs and the University. This position specifically works with the Stewardship team, which focuses on sharing the impact of philanthropic support to McCombs through donor recognition, impact reporting and acknowledgements. We strive to demonstrate the gratitude felt by our students, faculty, and staff to our generous donors and supporters who make a McCombs education possible.

Responsibilities:

The Stewardship Student Assistant will primarily assist with preparing, reviewing, editing and mailing letters to McCombs donors and supporters as part of the University’s endowment reporting process. This position requires experience — preferably in a professional setting — with writing and editing, handling sensitive data and working in Microsoft Excel and Word. The ideal candidate is highly organized and has a strong attention to detail. Proper time management is essential to effectively meet deadlines set by University Compliance.

Additional tasks may include:

• Creating impact reports and donor recognition materials

• Entering, curating and manipulating data in Excel; tracking projects and deadlines

• Maintaining and updating inventory of promotional items

• Preparing and assembling project mailings

• Signing thank you cards

• Writing and tracking donor correspondence

• Assisting with other projects, as assigned

• Cross training with and supporting other teams with projects, as needed

• Staffing events, as availability allows

All stewardship student assistants are responsible for:

• Supporting development projects

• Handling sensitive and classified data in accordance with University security and compliance standards

• Using Microsoft Suite (Excel, Word, and Outlook) to communicate and handle projects

• Collaborating on projects utilizing Box

• Identifying opportunities for improved workflow and project management

• Learning about scholarships and endowments at McCombs and UT

• Learning and utilizing the VIP system (database used to maintain donor information)

Required Qualifications:

• Must be authorized to work in the U.S.

• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.

• Writing and editing experience

• Well-developed proficiency in Microsoft Excel, Word, and Outlook

Preferred Qualifications:

• Strong written and verbal communication skills

• High level of attention to detail

• Ability to consistently meet deadlines

• Desire to learn new computer systems, software and professional skills

• Flexibility and adaptability in a fast-paced environment

• Reliable and consistent time management skills

• Strong problem-solving abilities and abstract thinking skills

Hourly Rate:

• $15

Working Conditions:

• Work performed in standard office conditions.

• Repetitive use of keyboard at a workstation.

Schedule Work Shift:

Student assistants are expected to work 10-12 hours a week. Students may work up to 19 hours in the summer. Schedules will be determined at the start of each semester with flexibility around academic schedules and responsibilities. Each shift must be at least 2 hours long.

We are seeking a student who is available to start work this summer, with the expectation that you will continue into the fall semester. Many of our students work with us until graduation.

Student Assistants work in the DER office located in McCombs GSB (2110 Speedway) for shifts between 10 am and 3 pm, Monday through Friday.

Note: This is NOT a work study position.

Required Materials: Either multi-select the files to be attached at the first upload (under resume/cv) or continue to click the Upload button after each file is uploaded. Applicants will not be able to upload additional files after their application is submitted.

• Resume/CV

• Cover Letter

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Employment Eligibility:

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.