ROLE SUMMARY:

The Publications Operations Manager is a key member of the Medical Platform Services team. The scope of responsibilities will include several focus areas, each leading important aspects of Publications operations.  This role will manage  vendor operations for the financial module systems ensuring that support system access and architecture remain robust, secure, and well-structured.

This position serves on the Integrated Medical Operations Services (iMOS) Team and will partner with the Publications Management Team, Pfizer cross-functional colleagues including Medical/Clinical Affairs, Statistics, Global Health & Value, Corporate Compliance,  and publication vendors, in conjunction with all key Publications operational activities.  The Manager provides key services in the oversight and management Publication Operations and must bring a level of rigor and consistency in providing high-level service while ensuring compliance with the established procedures. 

ROLE RESPONSIBILITIES:

The management of Publications Management Systems (PUBSMS) includes:

• Manage PUBMS plans and annual plans
• Oversee publication budget configuration process and partners with PMT for ad-hoc changes
• Manage vendor onboarding and PUBSMS access for agency users
• Provide system training for internal/external stakeholders as needed.
• Ensure PUB01 compliance by completing watch list checks and related forms, in relation to determining if external manuscript authors are included on any debarment watch lists
• Oversee invoice management, including reconciliation of records in PUBMS and confirmation of receipt of deliverables prior to invoice payments. 
• Use expertise and judgement to conduct the data quality review and process control to ensure compliance with the Publications SOP (PUB01)
• Implement remediations to mitigate audit and compliance findings
• Liaise with iMOS and PMT leadership to ensure the accuracy of business rules and processes are up to date with current system configuration

Other tactical responsibilities the of Publications financial management include:

• Vendor management related to Purchase Orders (PO) in Ariba BOD
• Contract management related to Statement of Work in Contract Lifecycle Management system
• Timely processing and payment of all monthly invoices
• Management of PMT Share Point to ensure appropriate filing of operations activities (i.e. contracts, quarterly accrual sheets)
• Respond to ad hoc requests for clarification and/or additional information regarding Publication POs, invoice payments, and actuals to date. 
  
   

QUALIFICATIONS:
 

• Applicants must have a bachelor’s degree with 4+ years of experience OR a master’s degree with 2+ years of experience OR an associate degree with 8+ years of experience.  
• 2+ years of relevant experience in the pharmaceutical industry and/or contracting/financial management, and/or QC experience. 
• Understanding of Publication Disclosure and Authorship policies, strongly preferred
• Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook; in addition to Pfizer applications such as Concur, Ariba BOD, SharePoint, Get Access, Group Manager, etc. Familiarity/experience with MSN co-pilot a plus.
• Candidate demonstrates a breadth of diverse leadership experiences and capabilities including: the ability to influence and collaborate with peers, develop and coach others, oversee and guide the work of other colleagues to achieve meaningful outcomes and create business impact.
• Self-starter with an ability to work independently or collaboratively as part of a team; builds strong cross-functional relationships across the organization and with customers
• Comfortable working under deadlines, with the ability to manage multiple tasks simultaneously
• Demonstrated ability to work on multiple critical and complex projects with a wide-ranging group of constituents; proven track record of being able to prioritize and achieve successful outcomes
• Passionate, energetic, detail oriented, organized, driven, and accountable

​NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS:
The role is part of a global team and will on occasion need to attend meetings outside of usual business hours

ORGANIZATIONAL RELATIONSHIPS:
Publications Management Team (PMT) including PMT Sr. Director, Pfizer cross-functional colleagues including Medical/Clinical Affairs, Statistics, Global Health & Value, Corporate Compliance, and publication vendors

  
Work Location Assignment: Hybrid

EEO (Equal Employment Opportunity) & Employment Eligibility 

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, or disability.

Medical