Scheduled Hours

37.5

Position Summary

The OISS Compliance Specialist provides guidance and operational support in training and process integration related to immigration compliance within the front-desk and in-person service operations of the Office for International Students and Scholars (OISS). The incumbent is responsible for enhancing OISS workflows to ensure accuracy, efficiency, and compliance with regulatory requirements across University systems. Key areas of responsibility include managing admissions data, conducting general tax webinars, collaborating with HR and Payroll, and overseeing data entry and integrity within the Foreign National Information System (FNIS).

Job Description

• Ensures institutional immigration compliance by developing and implementing procedures and training aligned with federal immigration regulations. Monitors regulatory changes to assess impact and update processes as needed. Serves as a primary resource for complex and time sensitive immigration inquiries related to front line OISS. Conducts compliance audits and maintains checklists for OISS, HR, Payroll, and related departments. Supports and delivers targeted training on FNIS data entry, international admissions, and document requests for J-1, H-1B, TN and other visa categories. Leads training sessions and webinars across the Danforth and Medical School campuses.

• Serves as liaison with WashU IT on development, implementation and maintenance of projects pertaining to the departmental information systems, online data collection systems and datalinks with other University systems to ensure immigration compliance and data integrity. Develops processes of ongoing reporting of immigration data, as well as reporting of periodic events. 

• Serves as Designated School Official (DSO) and Alternate Responsible Officer (ARO) in the Student and Exchange Visitor Information System (SEVIS). Will be responsible for reviewing compliance with reporting requirements, as well as carrying out immigration transactions in SEVIS and other systems.

• Develops and supports business processes for efficient processing and full compliance of immigration and foreign national payroll processing.  Supports collection and reporting of individual and general student/scholar data to outside agencies collecting such data and governmental offices that oversee international student/scholar programs to remain in compliance with federal regulations.

• Hires, trains, and supervises office support staff involved in front desk management, compliance, updating visa information and collection and reporting of data.

• Performs other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

• May need to travel to Medical Campus; will oversee training on Danforth and Medical Campus; occasional evening and weekend work for systems updates; may need to be on call during systems updates.

• May be asked to travel out of town for conferences.

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Working With Visa And Immigration Regulations (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

Required Qualifications

• Per U.S. federal regulations, must be a U.S. citizen or lawful permanent resident and provide proof of status. 

• Designated School Official (DSO) and Alternate Responsible Officer (ARO) within six months of start date. OISS will provide training.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Customer Service, Data Systems, Leadership, Multitasking, Prioritization, Training and Development, Training Programs, Visa Administration, Visa Processing

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.