Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

About the Role:

This is more than a traditional Executive Assistant role — it’s a front-row seat to strategy, leadership, and enterprise-level decision-making.

The Executive Assistant to the Executive Vice President, Chief Strategy and External Affairs Officer plays a critical role in enabling senior leadership and driving organizational effectiveness. This position is ideal for a seasoned, highly motivated professional who wants hands-on exposure across functions, enjoys partnering with senior leaders, and thrives in a dynamic, fast-moving environment.

The ideal candidate is proactive, polished, and solution-oriented — someone who anticipates needs, builds trust quickly, and brings calm and clarity to complex, time-sensitive situations. You’ll work closely with executive leadership, internal teams, and external partners, making this a highly visible and impactful role.

What You'll Do:

• Manage complex and high-volume calendars for a Senior Executive and multiple Vice Presidents in a fast-paced environment
• Serve as a trusted gatekeeper, managing communications and interactions with internal teams, external partners, and the public
• Coordinate internal and external meetings, senior leadership sessions, and participation in industry conferences
• Plan, organize, and support executive-level meetings, including agenda creation, materials preparation, logistics, and follow-up
• Arrange and manage detailed domestic and international travel itineraries
• Prepare, compile, and distribute executive-level presentations, communications, and materials
• Process expense reports and manage invoices with accuracy and discretion
• Lead or support events as needed, from planning through execution
• Partner with Finance and Accounting to code invoices correctly against budgets, cost centers, and projects
• Establish new vendors in the global procurement system (GEP) by gathering and validating required documentation
• Utilize accounts payable systems (Catalyst) to ensure timely and accurate processing
• Continuously look for opportunities to improve processes, increase efficiency, and support the broader organization

What You'll Bring:

• 10+ years of administrative experience, ideally supporting Senior Vice Presidents or equivalent executive leadership
• Bachelor’s degree preferred
• At least 3 years of experience supporting C-suite executives, with exposure to corporate operations, office management, travel coordination, expense reporting, and event planning
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
• Experience with travel and expense management tools such as AMEX and Concur
• Exceptional organizational skills and strong attention to detail
• Proven ability to juggle multiple priorities and meet competing deadlines in a fast-paced environment
• High level of professionalism, discretion, and confidentiality
• Strong written and verbal communication skills
• A proactive, analytical mindset with a passion for improving processes and challenging the status quo
• Self-motivated, resourceful, and comfortable working independently or as part of a team
• Curious, adaptable, and eager to learn across different areas of the business
• A true “jack/jill-of-all-trades” who enjoys variety and new challenges

The estimated hourly range for this position is $45 to $55 per hour plus bonus.   Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range.  At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement. 

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Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.