Administrative Support (Front office duties and general office administration)

• Manage office to make sure the clean desk policy is implemented
• Issuing and managing in/out going company letters
• Employee engagement activities (KOM, Team building, Year end party, SRC, Christmas, Birthday, earth day etc.), internal Viva Engage posts
• Attending guest / visitors in the company and distribution of mails
• Monthly office expense such as, office rental, stationary, security system, parking, pantry.. Other office suppliers) lens benefit, access card, visa, work permit.
• Manage and process monthly payment for air ticket, care rental expense
• Updating of forms, telephone directory and other general office administration such as travel bookings for colleagues
• Overview office necessities and ensure adequate management of certain requirements (supplies, repairs, pantry items, stationary etc.)
• Office asset management (Non IT equipment, maintaining. Safety & security
• Ensure compilation of corporate hotel rates to regional team 
• Supervise office cleaner's tasks ensuring absolute cleanliness and tidiness of the office space 

• General petty cash management
• Prepare, issue and file office letters (If required)
• Visa arrangement for visitor (intake permit, letter for visa purpose)
• Annual health check for staffs in Ho Chi Minh office
• Other administrative duties and functions are assigned from time to time

HR generalist tasks

• Recruiting end to end processing for employee (Job posting in local job posting, screening CVs for junior, specialist positions & interview, hiring)
• Maintain and manage Personnel Policies and Files, Personnel Action Forms and employment records related to hiring, transferring, promoting, and terminating including physical & electronic
• HRIS (WD) implementing
• Onboarding process (employee announcement, prepare contract, 1st day letter, JD, OTP following, P.file retaining) for all new employees and retaining for existing employees
• Offboarding process (termination decision, offboarding form..)
• HR Training/ workshop implementing
• Other HR admin as ORG chart update, HR expense payments, letter of increment issuing …
• HRBP for Medical Technology Business Segment (specialist level)

Education / Professional Certification

Bachelor’s degree in business administration, HR or any related fields
 

Experience

• 3 to 5 years’ experience in Talent acquisition/HR generalist & office administrative roles
• Independently execute daily HR operation, Talent acquisition experiences are advantage
• Office operation management skills 
• Excellent knowledge of Microsoft Office

Knowledge / Skills / Other characteristics

• Great communication skills
• Good knowledge in Vietnam labor law
• Good command of spoken and written English
• Mature, trustworthy, high confidentiality, integrity, resilience under pressure
• Good planning and analytical skills in managing daily office functions 
• Pleasant and proactive personality
• Can manage multitasking, good coordination, and interpersonal skill

Your ZEISS Recruiting Team:

Doan Le Thuy Duong