***Please note we are seeking expressions of interest only***

Executive Assistant

Your responsibilities will be as follows but not limited to:

• Provide efficient, professional delivery of administrative, secretarial and business support

• Diary and inbox management – scheduling meetings, managing correspondence and ensuring an effective use of their time. Ensuring daily packs are prepared for manager to review prior to meetings

• Providing superior and executive level of support to the team – maintaining a professional approach at all times (both internally and externally) and a high level of confidentiality

• Budget management & support including reconciliation of monthly invoices and expenses for the team

• Coordinating internal/external meetings with clients/stakeholders – including liaising with EA’s and arranging meeting room bookings

• Assisting with resource onboarding support for the team

• Arranging travel and itineraries

• Arranging events/functions/offsites/team building events (including catering where required)

• Participation in Leadership Team meetings – coordinating agendas/minute taking

• Participation in PACE Related Crew Cadences and Ceremonies as required by Crew Leads

• Help to drive the team coordination & ceremonies / events for the quarter

• Adhere to the Code of Conduct. The Code of Conduct sets the standards of behaviour, actions and decisions we expect from our people.

We're interested in hearing from people who have:

• Previous experience supporting as a Personal/Executive Assistant

• Superior skills in Microsoft Office

• Superior verbal and written communication

• The ability to manage workflow, priorities, work well under pressure and be flexible

• High level of professionalism – face to face, over the phone and through correspondence

• Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.

Advertising End Date: 09/09/2024