Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

12/09/2024

Type of Position:

Instructional Development

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | Surgery Admin Faculty Support

Department's Website:

Summary of Job Duties:

The Program Coordinator will provide a high level of programmatic and administrative support for a division (or divisions) within the College of Medicine, Department of Surgery. Each division is responsible for execution of specialized programs related to division’s clinical specialty. The primary areas of work will involve high-level administrative duties, program coordination, data collection and reporting, professional document preparation, travel management, purchasing, scheduling and office support for the division(s). The Program Coordinator will also work cooperatively with Service Line staff in order to maintain UAMS standards of first class patient care. The incumbent must be detail oriented, have excellent professional writing, editing, and spelling skills to assist with correspondence & professional presentation development for the Division Chief and faculty within the division. The position communicates with executive and professional leadership positions both internal and external to UAMS.

Qualifications:

• Bachelor’s degree in administration, communications, business or related field plus two (2) years of programmatic and executive-level support, including drafting and managing professional correspondence or
• Associates degree in administration, communications, business or related field plus four (4) years of programmatic and executive-level support, including drafting and managing professional correspondence or
• High School diploma/GED plus six (6) years of programmatic and executive-level support, including drafting and managing professional correspondence required.

Knowledge, Skills and Abilities:

• Must have strong organizational skills.
• Proficient with MS Office programs including Outlook, Word, Excel and Power Point with Intermediate Level Proficiency. 
• Experience preparing executive level correspondence including letters, resumes, CV’s, letters of reference, various support letters and other general and professional correspondence and documents.

Additional Information:

Responsibilities:

• Conduct data collection, abstraction, and reporting; participate in relevant registries.

• Assist with grant and research support, including literature searches utilizing reputable resources.

• Coordinate physician outreach engagements and educational programs.

• Develop professional presentations utilizing content provided by faculty.

• Plan and execute targeted outreach and marketing events

• Maintain divisional and program-related websites, and manage social media accounts to promote activities and initiatives.

• Contracting support.

• Support financial planning and reporting activities.

• Coordinate continuing education events.

• Manage faculty calendars and schedules, and coordinate clinical and educational responsibilities.

• Update faculty’s curriculum vitae and/or bio sketches as needed.

• Assist with the preparation of promotion and tenure packets as needed

• Prepare letters of recommendation.

• Assist with the renewal of hospital privileges.

• Develop and enter call schedules into the On-Call System.

• Coordinate meetings, prepare agendas, and take minutes as needed.

• Assists faculty with acquiring IT support as needed.

• Screen and answer calls in a professional and timely manner.

• Manage division property by maintaining an accurate list and keeping office equipment in working order.

• Responsible for managing travel arrangements for the Division Chief and the entire division, including in-state, out-of-state, and international travel. Duties include securing airline tickets, hotel reservations, and appropriate ground transportation, as well as processing meeting registrations.

• Ensure all travel-related activities and purchases comply with UAMS and State policies and are processed through the SAP system as required.

• Prepare travel binders and submit timely reimbursements in accordance with state and UAMS guidelines.

• Provide faculty with the status of division e-fund budgets.

• Manage purchasing/travel encumbrances ensuring documents are processed in a timely manner.

• Order office supplies as needed and maintain an appropriate level of supplies.

• Maintain faculty medical licensures, memberships, and credentialing information ensuring fees are paid timely.

• Assist with the preparation of daily correspondence as needed, including letters of recommendation, letters of support, and letters of intent.

• Review and edit written materials and assignments to correct errors before submission.

• Maintain organized storage of completed written documents for quick and future reference.

• Perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Standing, Talking, Walking

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking

Occasional Physical Activity:

Lifting, Pulling, Pushing, Reaching, Repetitive Motion, Stooping

Benefits Eligible:

Yes