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All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

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Closing Date:

08/23/2024

Type of Position:

Administration - Outreach

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

CPH | HBHE Center for Study of Tobacco

Department's Website:

Summary of Job Duties:

The Center for the Study of Tobacco is seeking a full-time person who has responsibility for supporting the center operational functions, communications, community education and outreach, and management of databases for grants funded by center faculty. This person is a critical member of the Center’s team and requires strong communications, organization, and problem-solving skills.

Qualifications:

• Bachelor's degree plus two (2) years of administrative or program coordination experience or

• Associates degree plus four (4) years of administrative or program coordination experience or

• High School diploma/GED plus six (6) years of administrative or program coordination experience required.

Knowledge, Skills & Abilities:

• Experience in Microsoft Word, PowerPoint, Excel.

• Attention to detail and ability to follow instructions.

• Excellent written and oral communication skills and ability to communicate with a wide variety of stakeholders.

• Ability to work in a team and independently.

• Be highly motivated; creative; critical thinking; resourceful; responsible; collaborative; and problem-solving skills.   

• Ability to learn new technology.

• Experience in working on teams and independently.

• Self-starter and highly motivated.

• Ability to work with diverse populations.

Additional Information:

Responsibilities:

• Support the Director of the Center and faculty members and oversee the day-to-day operations as it relates to travel; and purchasing of supplies.

• Assist with budget management; and assuring compliance with UAMS policies and procedures as relevant to this position. 

• Assure timely and high-quality implementation of processes, standard operating procedures, and compliance with UAMS policies.  

• Work efficiently and effectively in Workday and other UAMS systems.

• Plan, coordinate and oversee logistics for regular research team meetings.

• Work collaboratively within a team; collaborate with other faculty, staff, and partners to ensure timely scheduling, coordination, and management of meetings, activities, and center products.

• Serve as a backup to other department administrators and work collaboratively to ensure departmental tasks are completed with accuracy, efficiently, and in a timely manner.

• Serve as the primary day-to-day contact for the Center for the Study of Tobacco and facilitate communications across UAMS and with community constituents. 

• Maintain a friendly and approachable demeanor, and confidentiality, respond in a timely manner to all correspondence, and maintain open communications to assure the flow of appropriate information to relevant constituents. 

• Update and maintain websites.

• Maintain appropriate paper and electronic records of documents, file information in an organized way in UAMS box and other databases, enter data into various computer-based programs (e.g. Excel, RedCap), help to manage survey data, and work with investigators to prepare data for analysis. 

• Help assure timely implementation of Center strategic plans and plans.

• Work with investigator teams to identify and use relevant and trustworthy scientific information to develop the content of communications for research projects (e.g. COVID-19, tobacco), including educational materials for community clients and coalition presentations.

• Research data in PubMed and from other relevant data sources to inform educational activities. 

• Help to maintain collegial community relationships and partnerships.

• Assist with correspondence with various communities. 

• Participate in training and educational programs.

• Perform other duties as assigned.

Salary Information:

Salary commensurate with education and experience.

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Applicants must upload a resume to be considered for the position.

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Feeling, Sitting

Frequent Physical Activity:

Talking

Occasional Physical Activity:

Crawling, Crouching, Kneeling, Lifting, Pushing, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes