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Closing Date:

09/30/2024

Type of Position:

Clinical Staff - Clinical Support

Job Type:

RegularNo

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

COM | MBIM Blevins Lab

Department's Website:

Summary of Job Duties:

The Assistant Chair/Department Administrator directs human resources, finance and budgeting, strategic planning, and department operations, as well as acting as a representative of both the Department and College both within and outside UAMS. In helping to fulfill the mission of UAMS, the Department Administrator has administrative authority over the Department’s research, educational, and service operations and activities. Uses judgment and experience to apply an advanced knowledge, skills, methods, and practices, conducts analysis and problem-solving to plan and prioritize a varied workload that involves developing solutions to emergent issues, time-sensitive and/or confidential projects, and complex problems. This position will serve as the primary contact for the Faculty, Students and Staff homed in Microbiology & Immunology departments as well as Graduate Students in the respective programs in the Graduate School. This position also has a direct reporting relationship to the chair as well as Associate Dean of Finance and Administration.

Qualifications:

• Bachelor's degree in business, healthcare, or related field plus six (6) years of business management experience with exposure to a combination of budget, finance, and human resources or

• Master's degree in business, healthcare, or related field plus four (4) years of business management experience with exposure to a combination of budget, finance, and human resources required.

Knowledge, Skills & Abilities:

• Knowledge of academic medical center operations, planning, finance and administration.

• Ability to collaborate with clinical partners to ensure seamless operations between academic and clinical enterprise.

• Experience with Workday, JFR, TRACKS, FacFacts preferred.

• UAMS Grants Management Certification preferred.

Additional Information:

Responsibilities:

• In partnership with the department chair and faculty, the Department Administrator serves as the chief planning officer for the department and liaison to the College’s strategy team.

• Provides ongoing decision support and analytics for the department. 

• Collaborates with the College and other UAMS divisions on business development activities, such as contracts, grants and fundraising. 

• In partnership with the department chair and faculty, the Department Administrator serves as the chief financial officer for the department and is accountable to the College and UAMS to ensure the delivery of optimal financial, budgetary and operational support to the department and its leadership.

• Development and implementation of the annual budget includes expense budgeting and revenue projection related to appropriated, discretionary, endowment and gift revenues, as well as grants and contracts.

• Ensures all reporting and tracking requirements are followed to comply with the rules of the contracting or granting entity and is responsible for compliance with all applicable UAMS rules and procedures. 

• Manages the development, analysis and implementation of the department’s faculty compensation plan, including tracking of faculty productivity, salary distributions and faculty assignments to accurately report and project faculty effort allocation and productivity. 

• Responsible for payroll, purchasing, travel, and financial transactions.  May create and monitor recharge centers/core facilities. 

• Oversees prompt payment of invoices and related research of any errors. 

• Provides expertise and assistance to faculty regarding grant/contract preparation, budgeting and reporting, in collaboration with College or UAMS centralized services.

• In partnership with the department chair and faculty, the Department Administrator is responsible for departmental staff recruitment, hiring, supervision, training and performance management, as well as creating an operating environment where efficiency, effectiveness and service are priorities.

• Provides leadership and guidance to management and administrative staff, coordinates activities of the staff and distribution of the workload to ensure appropriate mission support for the department. 

• Focuses on developing a talented workforce by guiding the staff to engage in appropriate educational and training opportunities.

• Conducts annual evaluations and goal setting with the staff, to reinforce the department mission and relevance of each position to accomplishing departmental goals.

• Works with the UAMS Office of Human Resources to ensure departmental compliance with all UAMS rules and procedures. 

• Facilitates faculty recruitment, hiring, promotion/tenure processes and performance management/evaluations under the leadership of the department chair.

• Works with the UAMS Office of Faculty Affairs and College to ensure compliance with UAMS rules and procedures.

• The position requires knowledge of recruiting, personnel management, and faculty promotion and tenure processes, and the ability to manage a diverse group of professional and administrative staff.

• Responsible for working with and maintaining business relationships for the department with leaders both on campus (the Dean, Chancellor, Vice Chancellors, etc.) and off campus (hospital CEO’s, state agency leaders, political groups, etc). 

• May have College of Medicine (COM) and campus-level committee assignments. May have a role in supporting clinically-related activities in collaboration with the integrated clinical enterprise and/or service line administrator.

• Assists faculty in providing administrative oversight for educational programs to ensure students, residents and fellows receive appropriate support within the department and that programs are executed in a manner consistent with the policies of COM, UAMS and national accrediting bodies.

• Supports faculty in development of research programs, working to identify space, funding, equipment and infrastructure that will best advance the department and individual faculty member’s research goals.

• Manages daily operational issues in collaboration with UAMS offices involving the integrated clinical enterprise, space management and construction, information technology, communications, lab set-up and lab safety. 

• Provides input and advice on UAMS and COM policy development. The position requires the ability to interact and develop positive working relationships with a diverse group of professionals at all levels within the organization, community, industry and state and federal governments.

• Perform other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

N/A

Frequent Physical Activity:

N/A

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes