JOB SPECIFICATION

Job Title

Governance Specialist, Senior Associate

Grade and Locations

• Senior Associate
• Primary Location: Poland (Krakow) or Poland Gdansk

Purpose of Role:

• A Governance Specialist to provide a full range of corporate secretarial services as part of the Corporate Secretary Administration Team (“Cosec”) that provide administrative and corporate secretarial services to legal entities and committees within the State Street Bank International.

Core Responsibilities:

• Delivery of a large portfolio of Corporate Secretary Administration projects and processes:

Board Support – The full range of Corporate Secretarial work associated with Board Support, including but not limited to: meeting scheduling, supporting Board pack preparation, administrative support for Board visits coordination.

Non-Board Support – Corporate Secretarial work not directly associated with Board Support, including but not limited to:  Authorised Signatory and Delegation schedules, KYC and Audit (internal & external) queries, SSBI Cosec email inboxes and Collaborate site management, maintaining legal entity and committee structure charts, database management including Blueprint entries, and other ad-hoc/annual cosec processes and projects.

Skills and Requirements:

• Proficiency in English is a must (proficiency in German would be an asset but it’s not essential)
• High level proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint, PowerPoint)
• Understanding of Lean or other process improvement concepts
• Managing databases, and providing data analysis
• Effective communication skills
• Have excellent organizational skills and attention to detail
• Have experience in change management
• Be able to proactively prioritise workload and manage own time effectively
• Be able to work flexibly to facilitate the needs of the team
• Be proactive and demonstrate initiative
• Be a self-motivated and goal-oriented individual
• Be able to work under pressure to tight timelines

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Education & Preferred Qualifications

• Master’s Degree in Business, Accounting, Finance, Technology or equivalent.

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