Coordinates installation of furniture and equipment, schedule/coordinate appropriate vendors and manage resources during moves. Provides administrative and clerical support to the FF&E Planners for the day to day activities including: tracking purchase orders, requesting vendor quotes, participating in various project meetings to assist with maintaining records of all project dates and deliverables, coordinating walk-throughs and field verifications, developing move schedules and tasks, coordinating move planning meetings, assisting with project close-out. Responsible for the processing of all quote requisitions for obtain purchase orders. Responsible for admin duties ex: scheduling meetings, outgoing correspondence etc.

Education 

Required - High School diploma or equivalent

Preferred - Associates Degree or higher

Work Experience

Required - 5 years Administrative experience.

Computer literate and proficient work knowledge of various computer programs to include Microsoft Word, Excel, PowerPoint, etc.

Job Duties

• Supports FF&E Planning team with effective schedule and task management.

• Effectively communicates about projects to team members in a timely and clear fashion.

• Processes requisitions and invoices in a timely manner

• Project and Move Coordination:  track purchase orders, request vendor quotes, monitor progression of project schedules, coordinate vendor walk throughs and field verifications, manage resources during moves, participate in various project meetings to assist with maintaining records of all project dates and deliverables, develop move schedules and tasks, coordinate move planning meetings, assist with project close out.

Other related duties as required.  The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

Knowledge Skills and Abilities (KSAs)

• Strong communication and interpersonal skills with the ability to interact and build strong and sustainable relationships with professionals, employees and management within all levels of the organization.
• Must be able to handle complex situations and multiple responsibilities simultaneously.
• Able to work with time constraints and with frequent interruptions and changing priorities effectively.
• Excellent time management and project coordination skills with strong attention to detail and follow-through. 
• Excellent analytical skills. Must be self-directed and able to work with little or no supervision.
• Must have ability to prioritize, organize and coordinate multiple work assignments in a fast paced environment.
• Ability to stand and sit for extended periods. Ability to communicate orally and in writing and to work longer than 8 hours on occasions.
• Must be able to push, pull and carry items weighing up to 30 lbs.
• Must be willing and able to travel between System Campuses.
  
  Ochsner is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Physical and Environmental Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Medium Work - Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.   (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible.

Mechanical lifting devices (carts, dollies, etc.) or team lifts should be utilized.
Must be able to sit and stand for prolonged periods of time.
Must be able to travel throughout and between facilities.
Must be able to work a flexible work schedule (e.g. more than 8 hours a day).

Normal routine involves no exposure to blood, body fluid or tissue and as part of their employment, incumbents are not called upon to perform or assist in emergency care or first aid.

There is no occupational risk for exposure to communicable diseases.
 

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Individuals who reside in and will work from the following areas are not eligible for remote work position: Colorado, California, Hawaii, Illinois, Maryland, Minnesota, New York, Washington, and Washington D.C.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. We are committed to the principles of equal employment opportunity and providing a workplace that is free from discrimination based on any characteristic protected under applicable federal, state, or local law. These protections extend to applicants and all employment related decisions.