Initial Posting Date:

03/26/2026

Application Deadline:

04/09/2026

Agency:

Oregon Health Authority

Salary Range:

$3,798 - $5,193

Position Type:

Employee

Position Title:

Psychiatric Medical Assistant (Administrative Specialist 1) - Oregon State Hospital, Salem Campus

Job Description:

Opportunity Awaits, Apply Today! – Psychiatric Medical Assistant (Administrative Specialist 1) – Oregon State Hospital, Salem Campus

NOTE: A cover letter is required to be attached to your application for this position. See submission requirements below.

The Psychiatric Medical Assistant at the Oregon State Hospital is part of the Psychiatric Medical Assistant Team and ensures delivery of care by helping to coordinate allied services in consultation with licensed psychiatric providers under the direction of the Chief of Psychiatry, program supervisors, or their delegates. Clinical services include interviewing patients and collateral sources, reviewing and summarizing medical records, and collating and summarizing laboratory testing. This position collects, summarizes, and interprets information at the unit or hospital level to ensure compliance with regulations, progress towards quality improvement goals and assess patient outcomes. This position also summarizes sensitive clinical information in the form of draft medical notes such as admission and progress notes, and discharge summaries.

For a full review of the position description, please click here.

What We Are Looking For

Minimum Qualifications: These qualifications must be reflected in your application for consideration.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR

• An equivalent combination of education and experience.

Special Requirements

• Must possess an active medical assistant certification (i.e. NCMA, RMA, AAMA).

• Completion of a Medical Assistant Training Program at a school accredited by the Commission on Accreditation of Allied Health Education Programs or the Accrediting Bureau of Health Education Schools.

Desired Attributes: The following list contains desired attributes that we have identified as key to success for this role at OHA. These are the attributes we are looking for in our top candidate. If you have any of these, please let us know in your application.

• Experience working with the documentation requirements for medical billing/coding.

• Knowledge of psychiatric terminology and psychiatric medications.

• Recent experience with phlebotomy and EKG experience strongly preferred.

• Intermediate/expert proficiency with Microsoft office applications, especially Word and Excel, and electronic medical records.

• Excellent spelling and grammar.

• Experience with data collection and documentation compliance review.

• Completion of training to be a medical scribe or 1 year of experience providing medical scribe services to a physician strongly preferred. 

Preference Statement:  Preference will be extended to applicants with experience working in a psychiatry or developmental disability inpatient clinical setting; inpatient psychiatry (hospital) setting strongly preferred.

Application Guidance

Your candidate profile and application are your opportunity to showcase your skills and interest in this role. Submissions will be reviewed for clarity, consistency, and communication skills, and for alignment with the guidance provided in the below:

Submission Requirements:

• Resume (optional) – Attach your current resume that clearly outlines your education and work experience relevant to this position.

• Cover Letter (required) – A cover letter is not required, but if included, it will be reviewed and considered during the review and selection process.

• Supplemental Questions – Answer all supplemental questions completely and accurately.

• Final Check! – Before submitting, confirm that all required materials are included, and your Workday Job History is current. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Equal Pay Analysis Webpage for more information.

How to Apply:

• External Candidates:  Visit the State of Oregon job opportunities webpage or click the “Apply” tab above to submit your application, following all submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login, following all submission requirements.

After You Apply:

• Complete any pending tasks in Workday under “My Applications” prior to the application deadline.

• Check your email (including junk folder) and Workday inbox regularly for updates on your application.

Reminders:

• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. To protect your information and ensure correct processing, please follow the instructions for submitting your Veterans’ Preference documentation.

• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline.

About the Team & Benefits of Joining

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from.

If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent, low-cost medical, vision, and dental coverage for you and your family.

• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.

• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.

• Potential eligibility for the Public Service Loan Forgiveness Program.

• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

• This announcement is for one, full-time, permanent, SEIU represented Psychiatric Medical Assistant (Administrative Specialist 1) based in Salem, Oregon.

• This is an in-office position. “Review Section 4: Working Conditions” in the position description (linked above) for more information.

• Employment is contingent upon a criminal records check, an abuse check and a driving records check that meets OHA criteria at the time of hire and throughout employment.

• The salary listed is the non-PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.

• This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position.

• We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Contact Information
Recruiter: Cyndi Phipps-Roman
Email: [email protected]
Phone (text friendly): 503-569-0066

Accommodation Requests (ADA): OHA provides reasonable accommodations under the ADA, which may include alternative formats of materials or language support. If you need an accommodation to apply for this position or participate in the selection process, please contact the recruiter listed above.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources | What You Need to Know to Get the Job

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.