The Retreats team at Hogan Lovells sits within the Corporate Communications function and supports the firm’s largest and most strategic internal events. They also support the global Events team (which is part of the global Marketing & Development (M&BD) function) where additional support and/or expertise is required e.g., critical profile-raising events in the America’s across the firm’s key industries, practices, and regions. The Retreats Senior Manager will work closely with both the global retreats team and Americas events team, as well as collaborating with the firm’s leadership team, partners, and senior members of the M&BD team to drive firm events that have a strong focus on the firm’s strategic priorities.

This role can be located in our Washington, D.C. or New York offices.

GENERAL KNOWLEDGE

• Collaborate with other Retreat Team members in relation to the planning and execution of key partner/lawyer events - including conferences, retreats, large scale/strategic DEI events and high-profile client dinners.
• Working closely with our team, you will be involved in every aspect of our employee and partner events, from conception to implementation and follow-up. Your role will particularly focus on Americas-specific events (e.g., CCWC, Allverse) and key partner events such as the global conference.
• Work with management, partners, and colleagues from Corporate Communications and Marketing & Business Development to define the event goals and to be responsible for the event budget.
• Create strategic interactions and ROI via the planning, execution, and tracking of events.
• Work closely with our global Retreats and Events teams to support a strategic global events approach.
• Be familiar with the quality and best practice of events in the legal industry in general, particularly amongst competitors, industry trends, and the best approach for targeting existing and prospective clients, in order to aid in the development of client events.
• Maintain and further build relationships with external vendors and suppliers, including event venues, caterers, audiovisual companies, and transportation providers. Negotiate contracts, manage vendor relationships, and oversee the delivery of services to ensure quality and reliability.
• Knowledge of venues and vendors in our major markets (i.e., Washington, D.C., New York, London) preferred.

EVENT STRATEGY, PLANNING & EXECUTION

• Responsible for pre-event/retreat coordination including project plan, internal timeline, venue selection (in-person, virtual, or hybrid), contract negotiation, budget preparation, working with key stakeholders, coordinating planning calls, overseeing event materials, delegate list management, invitation dissemination, registration, and timely reporting.
• Event execution to include working closely with venue staff, conference services, or virtual event platform, preparing branded event materials, a/v and room set-up, manage speakers, guests, and coordinate event timing and staff.
• Use project management skills and tools to ensure seamless planning and execution.
• Post-event/retreat follow up e.g., communications, program feedback, budget reconciliation

ADDITIONAL RESPONSIBILTIES

• The role may be required to provide additional support to the Americas events, where capacity allows, in order to support on key strategic client events in Washington and New York
• Research site venues, event platforms, and vendors, develop in‐person connections, maintain vendor relations across varying price ranges, keep venue/vendor files and contact details up to date.
• Foster strong relationships with key stakeholders – partners, business development colleagues, conference staff, etc.
• Participate in our Global Citizenship program.
• And other duties as assigned.

REQUIRED SKILLS

• Candidate must be service‐oriented, collegial, and able to work effectively with lawyers, Business Team employees, and vendors at all professional levels to implement successful events.
• Expert level project and budget management skills.
• Demonstrated ability to prioritize and complete multiple projects and/or simultaneous events.
• Excellent organizational skills, attention to detail, and accuracy.
• Experience working independently as well as within in a collaborative, professional environment.
• Strong writing and presentation skills.
• Ability to meet deadlines and work well under pressure.
• Creative approach to problem-solving.
• Proficiency in Microsoft Office and experience in InterAction or other CRM programs.
• A professional and client‐service oriented demeanor at all times.

EDUCATION, CERTIFICATIONS AND/OR EXPERIENCE

• Ten (10)+ years’ experience in events execution in a professional services environment preferred.
• Marketing background desirable.
• Bachelor’s degree in marketing, communications, or related field is preferred.

Core hours are Monday through Friday, 9:00 a.m. to 6:00 p.m., including lunch hour, with flexibility to work additional hours as needed.

The annualized salary range for this position is $170,000 to $200,000 depending on the candidate's overall experience and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus.  In addition, full time employees as well as some part time employees, will be eligible for the firm’s fringe benefits as they currently exists. 

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact our Benefits Department at [email protected].