About the Position: 

The Healthcare Integration Assistant is responsible for providing administrative support to the Immigration Department on all matters related to the acculturation, training, and travel needs for foreign-trained healthcare professionals. 

We are seeking a temporary team member for a 4-month contract starting in June with opportunities for extension.

About Us: 

We are a global healthcare staffing organization committed to helping qualified clinicians pursue life-changing career opportunities in the United States. Our teams combine deep expertise in international recruitment, immigration, licensing, and acclimation support to ensure a seamless transition for the clinicians we serve. We take pride in providing respectful, personalized guidance every step of the way, recognizing that relocating across the world is more than a career move; it’s a new beginning. As part of our corporate team, you’ll contribute to meaningful work that strengthens healthcare systems and supports clinicians as they build their futures. Join us in creating a welcoming, supportive experience that helps healthcare professionals thrive from day one and beyond.

What You’ll Do: 

• Manage and respond to healthcare professionals' inquiries, ensuring effective customer service.  

• Oversee the orientation process for arriving healthcare professionals, maintaining open communication to address any concerns. 

• Maintain and organize immigration files and relevant documentation.  

• Ensure compliance with company policies and efficiently communicate them to clinicians.  

• Handle the processing and submission of fingerprint cards and other essential documents to the appropriate boards and teams.  

• Update and mail immigration-related documents such as SSNs and green cards to healthcare professionals.  

• Prepare and send interview packets, ensuring timely receipt for Embassy interviews.  

• Organize housing assignments and ensure corporate apartments are adequately prepared and stocked before healthcare professionals' arrival.  

• Facilitate acculturation and integration processes for all healthcare professionals.  

• Process I-9 and DS260 forms and prepare employment certificates before arrival.  

• Coordinate and compile operational reports, maintain filing systems, and manage schedules.  

• Collaborate with team members and supervisors to ensure healthcare professionals meet credentialing requirements and are ready for pre-deployment activities.  

• Oversee transportation logistics for healthcare professionals, including airport transfers and local appointments.  

• Assist healthcare professionals with settling into their assigned locations and familiarizing them with the area and existing employees.  

• Schedule and coordinate driving tests, lessons, and related activities.

• Manage travel arrangements, including flights, hotels, and car rentals for healthcare professionals' assignments.  

• Evaluate driving abilities and assist in vehicle maintenance and registration.  

What You’ll Bring: 

• Two years of related experience.  

• Valid driver’s license and a clean driving record.  

• Possess an overall knowledge of business functions and understanding of services, business strategy, policies and procedures, and job’s impact to the organization.  

• Understand, interpret, and ensure compliance with laws and regulations.  

• Work independently, see business needs and proactively accomplish them for the betterment of their team and the organization.   

• Analyze work, set goals, develop plans of action, utilize time.   

• Attend to the needs and expectations of customers.  

• Engage effectively in dialogue.  

Salary: $28.85/hour