The Event Mkt Project Coordinator is a developing professional role who specializes in event and project co-ordination with  excellent venue knowledge, communication, external resource planning and stakeholder liaison.

The Global Event Marketing team is comprised of dedicated professionals and skilled event managers who work across geographies and businesses to create, plan and execute meetings/events that achieve business goals.​​​​​​​

The Event Marketing Project Co-ordinator will be responsible for developing relationships with internal and external business partners, supporting event project requirements and collaborating with the team to support and take ownership for client, internal and training related events as assigned from time to time. The role requires experience working with cross cultural teams and stakeholders across geographies and time-zones to support the delivery of high-quality events

Responsibilities:

• Support delivery of best-in-class events covering an assigned portfolio across Citi businesses. Responsibilities include coordination and support for the complete events lifecycle – from planning, logistics and execution, onsite event support and delivery, and subsequent event closing as per guidelines.

• In liaison with Event Project Managers, independently execute all assigned projects including venue logistics, accommodation, F&B, transport, audio visual equipment, printing, design, entertainment, etc. 

• Coordinate with external partners and vendors to source the most appropriate venues or services, negotiate best possible rates, communicate requirements, review contracts and manage/ support events including onsite execution and delivery.

• Take an active and collaborative role in the wider project team including with business partners, supporting regular meetings, ensuring clear communication and identifying methods to improve results.

• Manage the administrative process including ensuring payment of invoices, and finalising required audit-ready documentation.

• Support client communication with the development of registration websites working with the web team, review content to ensure accuracy and regular reporting on progress.

• Support all Citi Operating Expense Governance Policy initiatives, event risk evaluation’s; reconcile program invoices and event final cost reporting.

• Adhere to policies for safeguarding the firm's reputation, its clients and assets, by managing compliance, rules and regulations and adhering to Policy. Escalating, managing and reporting control issues with transparency and helping to create accountability with those who fail to maintain these standards.

Qualifications:

• Project Management and Event Planning experience required.Bachelor’s Degree or equivalent work experience with a expereince in finance, event marketing and/or hospitality industry experience Ability to effectively manage multiple priorities simultaneously in a fast paced environment. Capability to work virtually and with a global team in multiple time zones. Excellent time management skills to handle projects that have long and short lead times.

• Demonstrated communication skills with Analytical, problem solving and reporting experience High level of computer skills including Word, Excel, PowerPoint, Outlook Collaborative "team player" orientation with a regional cultural awareness. Flexibility in work hours. Knowledge of event trends that affect financial services industry and conference centers; read financial and marketing publications, keep current on cultural and sporting events and restaurant reviews to ensure ideas are innovative

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

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Job Family Group:

Marketing

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Job Family:

Sponsorship, Promotion and Special Events

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Time Type:

Full time

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Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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