POSITION SUMMARY:
Ensures that all invoices for resale, products or expenses related are paid per established terms with appropriate discounts and credits taken.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Reviews matched invoices from vendors by checking quantity received.
- Investigates 3-way match discrepancies (quantity or price) and collaborates with Inventory and Merchandise Teams, as applicable and ensure all corrections are reflected in voucher.
- Ensures that all invoices meet VAT requirements and Sysco Purchase Order Policy.
- Ensure all invoices are paid accurately by verifying vouchered invoices to cover sheets.
- Schedules and vouchers pre-approved and account coded expense vouchers for payment.
- Completes process of handling inter-company billings as directed. Ensures that all corrective actions are taken and followed up for claims that are filed against these billings.
- Preparing check and wire disbursements for approved vouchers.
- Resolves vendor inquiries regarding skipped invoices and short payments.
- Reviews Accounts Payable (A/P) distribution register to ensure expenses are posted accurately.
- Reviews Bank account disbursements to ensure all payments are successfully processed.
- Monitoring discount opportunities and ensuring all credits received and applied to payable balance.
- Maintains accurate and organized filing system and can efficiently access files during audits or when requested.
- Maintains high level of internal customer service, demonstrating “sense of urgency” in aiding vendor, colleagues and Management.
- Prepares timely vendor reconciliations.
- Must maintain attendance standards as set by the Company.
MINIMUM QUALIFICATIONS:
- 3-5 years’ experience in Accounts Payable
- Experience using accounting and financial management software (AS/400 preferred)
- Ability to prioritize and to multi-task in a fast-paced environment
- Ability to handle confidential information and proprietary information in a discreet and professional manner
- Thoroughness and attention to detail
- Excellent organizational and analytical skills
- Ability to be an effective team member and display initiative
- Proficient with MS Word and Excel
COMPLIANCE RESPONSIBILITIES:
- Understands and adheres to Sysco Bahamas compliance standards as they appear in the Compliance Policy, Code of Conduct and Conflict of Interest Policy.
- Keeps abreast of all Company regulations, and policies as they presently exist and as they change or are modified.
- Standard business hours, with some overtime required during peak periods, such as month-end and year-end.