Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their “uniquely local” community in order to curate exciting, approachable and local travel experiences for guests.

The Accounts Payable Check Processing and Banking Clerk reports to the Manager, Accounts Payable. This position will generate all check runs and emergency checks along with creating positive pay reports for each bank. Will perform positive pay function, stop payments, wire transfers and other banking duties as are directed.  Will receive and review invoices and other document images, and perform day to day activities as defined in the procedures. May perform other basic clerical duties associated with accounts payable. Such as post transactions to journals, ledgers and other records. He/she will be working with other accounts payable staff, shared service accounting, vendors and procurement personnel.

Essential Functions and Responsibilities

After each responsibility, please indicate the percentage of time it takes to perform.  When the percentages for all responsibilities in “Essential Functions and Responsibilities” and “Supportive Functions and Responsibilities” sections are added  together, they should equal 100%

• Responsible for the effective management of the accounts payable check process – including processes and procedures and control points over the process (20%)
• Manage and process weekly check runs for each property and emergency checks as are required (40%)
• Create Positive Pay Reports and import to bank (5%)
• Research bank data and place stop payments as directed  (5%)
• Research positive pay exceptions and provide payment decision status (5%)
• Generate wire transfers as directed (5%)
• Work with Accounting Services and Hotel Controllers to resolve general ledger discrepancies in EPICOR (5%)
• Prepare approved and signed checks for mailing in a timely manner (or as required by law) (5%)
• Works with vendors and suppliers to resolve discrepancies and/or confirm payment of outstanding invoices (10%)
• Regular attendance in conformance with standards
• May be required to work varying schedules to reflect business needs of the hotel
• Required to attend all training sessions and meetings
• Ability to perform “Physical Requirements” and “Mental Effort Requirements” as explained below

Supportive Functions and Responsibilities

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions:

• Other duties as assigned

Qualifications

Required:

• Extensive knowledge of Finance Epicor systems
• Extensive knowledge of Adaco
• Knowledge of basic banking functions such as placing stop payments, wire transfers, and positive pay reporting
• Speaks, reads French (helpful)
• Excellent client service skills
• Excellent verbal and written communications skills
• Excellent analytical skills
• Ability to work in a team oriented environment
• Ability to work independently in a time sensitive environment
• Ability to maintain confidentially is mandatory
• Ability to communicate clearly, timely, and accurately
• Ability to develop and maintain cooperative working relationships
• Ability to organize workload, adapt quickly to change, and deliver under the pressures of deadlines
• Working knowledge of computer based accounting software, Win95, Excel, Word
• Ability to operate basic office equipment
• Ability to work flexible schedule to include weekends and holiday

Education:  High School diploma or equivalent

Experience:  Minimum two years experience in Accounting function, preferably within Accounts Payable.