About This Role:
As the Team Operations Coordinator you will play an integral role in supporting the Head of Partner Markets and the Leadership Team by providing personalized and timely support on a daily basis. Your efforts will be crucial in ensuring the efficiency and continuity of our business operations. You will manage a variety of administrative tasks, including meeting facilitation, travel arrangements, and expense reporting, while also preparing correspondence and presentations. Your role will be central to the team, aiding in project involvement and supporting the overall business structure. Through your contributions, you will help foster a seamless flow of information and operations within the team, enhancing our capabilities to meet strategic goals.

What You’ll Do:

• Act on your own initiative to perform diverse and advanced secretarial and administrative duties for senior management.
• Proactively handle and manage complex calendars for senior management and the IPM Team, including scheduling and booking meeting rooms and conference calls.
• Coordinate logistical arrangements for senior management travel, ensuring alignment with Global Travel policy.
• Independently manage visa application processes and address last-minute travel changes.
• Prepare, check, and process expense reports for senior roles monthly, adhering to company policies.
• Respond to mail and inquiries proactively, choosing the appropriate communication medium.
• Manage information flow to ensure timely and accurate communication.
• Organize internal and external meetings/events, including managing agendas, bookings, and liaising with business partners as needed.
• Drive and follow up on projects, ensuring team alignment and maintaining the IPM SharePoint site.
• Maintain and update a contact database for business partners, managing system access and accounts.
• Support the IPM team with VRM setup, non-employee onboarding, and IMRO setup as required.
• Provide backup support for other Administrative Assistants and assist with MS Office and technology queries.

Who You Are:
You are a proactive individual with a keen eye for detail and the ability to manage multiple priorities simultaneously. Your strong interpersonal skills allow you to communicate effectively and build meaningful relationships within a multicultural environment. You thrive on providing exceptional customer service and maintain a professional demeanor, even during high-volume periods. Your independent and reliable nature, coupled with high integrity, ensures you handle confidential information with discretion. Your enthusiasm for problem-solving drives you to navigate complex situations with diplomacy and tact.

Required Skills:

• Commercial apprenticeship or bachelor's degree.
• 3+ years of relevant experience supporting senior-level roles in an international environment.
• Fluent English (written and spoken); proficiency in another European language is a plus.
• Excellent interpersonal and communication skills (both verbal and written).
• Proficiency with Windows, Microsoft Office 365, and cloud-based services.
• Demonstrated ability to work efficiently and multitask with minimal supervision in a fast-paced environment.
• Experience in problem-solving and handling complex, ambiguous situations diplomatically.
• Ability to work remotely and adapt to a multi-national, multi-cultural environment.
• Reliable, independent, and committed with strong organizational skills.
• Ability to maintain a positive attitude and provide top-notch customer service.

Preferred Skills:

• Experience supporting multiple people and projects simultaneously.
• Familiarity with complex structures and matrix organizations.

Additional Employment Conditions

• This role is in hybrid model of work.

• Please note that the role requires a candidate to be a holder of work permit & residency in Poland.

About Biogen Poland:

Our Warsaw office is a complex hub for local, regional and global roles. Regardless our role and reporting line we’re driven every day by our unique purpose, working passionately to change the lives of patients affected by rare and devastating diseases. This is what gives us pride, inspires us and gives us fuel to push the boundaries of innovation. We represent over 30 nationalities and celebrate the strength that comes from differences in backgrounds, experiences, and perspectives. This commitment to fostering a supportive and inclusive workplace earned us a Great Place to Work Certificate and Best Places to Work Awards consecutively since 2021 in Poland and Europe. If our mission resonates with your heart and career aspirations, we’re inviting you to join our team.

#LI-Remote

 

Job Level: Professional

Additional Information

The base compensation range for this role is: zł93,000.00-zł124,500.00

Benefits

Competitive Total Rewards: Base salary is determined by your experience, skills, and internal equity, complemented by an annual bonus to recognize your performance and contributions.

Comprehensive Benefits for You and Your Family: Includes life insurance, pension program contributions, mental health resources, remote work allowance, and flexible work arrangements.

Learning, Growth & Recognition: Access professional development funding, training platforms, employee referral bonuses, opportunities to contribute to impactful projects at Biogen, and social activities.