Posted:
5/11/2026, 12:54:23 AM
Location(s):
Connecticut, United States ⋅ New Haven, Connecticut, United States
Experience Level(s):
Junior ⋅ Mid Level ⋅ Senior
Field(s):
Accounting
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Position Focus
Yale University Press (YUP) publishes more than 350 books per year by academic and other experts from around the world in various disciplines, including Art and Architecture, Political Science, Economics, International Relations & History.
YUP Royalty processing and payment, i.e. “accounting” is closely tied to the sales of books and other income, such as sales of rights linked to the publications, including Permissions and Translation rights. YUP negotiates royalty rates with authors, which are typically based on a percentage of the book’s selling price or net receipts. Additionally, advances against royalties are common in YUP publishing contracts, where an author receives an upfront payment that is later offset by earned royalties. Other nuances in YUP publishing can arise from various formats (e.g., hardcover, paperback, e-book) and “owner”, i.e. books acquired by London editors vs NH editor and distribution channels, including commission payments due for selling books owned by Museums or other third parties.
The primary responsibility of this position is to calculate and prepare royalties for payment in an accurate, complete and timely manager according to the terms of the contract between the payee/agent (“author”) and YUP as follows: ·
Retrieve, review and record royalty contracts between author and YUP in YUP’s royalty system (“Royalty Tracker”).
Retrieve, review and record author advances into YUP’s Title Management System (“TMM”) and Royalty Tracker.
Journalize movement of author advances from Unpublished to Published in Workday
Retrieve, review and upload sales, rights and other misc. income linked to author royalty payments into Royalty Tracker (“royalty accrual baseline information")
Process monthly royalty amounts to be paid from royalty accrual baseline information for New Haven and London authors and journalize into Workday
Maintain all other author baseline information, including email address, banking information, physical address, payment status (i.e. on hold, for example), tax status and forms, estate and other relevant information for deceased authors etc.
Provide timely response to (“customer service”) for royalty-related inquiries from YUP editors and other staff as well as authors
Prepare and process periodic royalty statements and payments to authors as required per the contract between author and YUP.
Supports London Office royalty process – time varies depending on volume and time of year; expectation is to get back to London within a day.
Required Skills and Abilities
1.Well-developed organizational skills, attention to detail, and the ability to manage multiple tasks efficiently in a high-volume environment.
2. Strong understanding of general accounting principles and financial management, including journal entries, cost transfers, and reconciliations.
3. Excellent written and verbal communication skills, with the ability to work effectively with diverse groups and provide high-level customer service.
4. Demonstrated proficiency with computer applications, especially Excel, and financial reporting systems.
5. Ability to exercise independent judgment, maintain strict confidentiality, and demonstrate initiative in problem-solving.
Preferred Education and Experience
1. Bachelor's degree in Accounting, Finance, or a related field; experience with Workday, royalty systems e.g. Royalty Tracker and advanced Excel skills.
3. Experience with university financial systems and knowledge of institutional financial policies and procedures.
4. Strong analytical and problem-solving skills and experience with resolving royalty recipient queries.
5. Prior experience in a higher education or publishing setting, providing financial reporting support to faculty, staff and authors
Principal Responsibilities
1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.Job Posting Date
05/25/2026Job Category
Administrative SupportBargaining Unit
L34Compensation Grade
Labor Grade DCompensation Grade Profile
Hourly Range
$31.83Time Type
Full timeDuration Type
StaffWork Model
HybridBackground Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
Website: https://www.yale.edu/
Headquarter Location: New Haven, Connecticut, United States
Employee Count: 10001+
Year Founded: 1701
IPO Status: Private
Last Funding Type: Grant
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