Acts as the initial contact person fielding incoming calls to BTNRH, focusing on customer service and the patient experience. Offers timely, courteous and confidential assistance to every caller ensuring first call resolution whenever possible. Collects and maintains accurate information on each patient to facilitate the patient encounter. Duties include the use of automated systems to expedite patient scheduling, insurance verification, call message routing, granting portal access and performing preregistration and other scheduling workflows or duties as assigned.
SCHEDULE:
Part-Time 20 hours/week: Monday-Wednesday & Friday 7:45a-12:45p
MAJOR RESPONSIBILITIES & DUTIES:
Answers incoming calls and respond to patient inquiries in a courteous and professional manner.
Determines appropriate actions to be taken which may include: Scheduling of appointment(s), Insurance inquiries, Service Estimates, InBasket messaging to clinical care team as well as call escalation with warm transfer when emergent needs are identified.
Schedules appointments for patients and follow up on requested documentation which may include obtaining legal guardian consent, pre-visit paperwork, requesting external medical records, etc.
Schedules, reschedules and cancels appointments as requested, communicating with patients, guardians and departments as necessary.
Verifies patient insurance information and assist with billing inquiries such as estimated out of pocket liabilities.
Coordinates interpretation services as needed for appointments.
Provides instruction, driving/parking directions prior to appointment based on service location.
Secures and maintains accurate and detailed patient records updating pertinent demographic, guardianship, insurance and emergency contact information at time of scheduling and patient assistance.
Addresses patient complaints and escalate issues as needed.
Remains current with provider and specialty specific scheduling preferences.
Recognizes and responds appropriately to urgent/emergent situations per protocols.
Stays up to date on hospital policies and procedures.
Reviews daily work queues (WQ’s) to assure accuracy of appointment information and completion of needed appointments.
Meets quality and productivity standards for scheduling, registration, and phone management events, as defined by department leadership.
Notifies appropriate leader, clinic or provider and utilizes incident reporting system if/as service recovery is needed to resolve a customer complaint/concern.
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to safeguard the privacy of the medical information in the patient record, maintaining strict confidentiality of the patient’s medical and financial records.
Ability to communicate clearly and concisely both orally and in writing with all staff, physicians, and patients in all aspects of the job to allow efficiency and promptness for patient care.
Demonstrates good judgment and reasoning skills along with high attention to detail. Ability to multitask efficiently and effectively working in a very busy work environment with a high volume of incoming/outgoing calls.
Ability to serve as a positive role model, supporting the mission of the organization.
REQUIRED QUALIFICATIONS:
High school diploma or equivalent required.
One year of experience in a Healthcare industry call center, medical office or customer service-related field required.
Basic computer skills and experience with electronic medical record software required.
PREFERRED QUALIFICATIONS:
Associate degree or higher preferred.
Previous work with EPIC preferred.
Diversity is more than a commitment at Boys Town—it is the foundation of who we are and what we do.
At Boys Town, we cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation, and delivers better business results.
About Boys Town:
Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference.
Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition assistance, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life.
This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003.