Job Description:

Title: Accounts Payable Coordinator II

Status: Non-Exempt

Reports to: AP Supervisor

Revision date: 06.2022

Supervises: N/A

GENERAL PURPOSE  

Perform accounting and clerical tasks related to the efficient and timely processing of accounts payable transactions and related tasks. Provide support and assistance to all AP desks in a manner that balances workloads across the team. Fill in where needed when team members are out of the office.

ESSENTIAL FUNCTIONS

• Process invoices and issue checks in a prompt, accurate manner.
• Sort mail and general filing and scanning
• Manage questions from internal staff; research and resolve customer issues. Route items to other team members for handling when applicable.
• Perform check runs.
• Handle transfer of funds related to AP transactions using Cash Transfer System.
• Research and resolve invoice discrepancies and issues with vendors and site managers.
• Process invoice imports.
• Assist with utility and mortgage payments
• Assist with all aspects of reserve tracking and payment of reserve-eligible expenses.
• Assist with annual 1099 processing and related IRS filings.
• Assist Accounting with monthly/yearly audit requests.
• Assist with training business partners and customers on systems and processes.
• Assist with creating and updated policies and procedures
• Participate in and/or lead AP-related projects.
• Process monthly mortgages.
• Process monthly R4R deposit imports and payments.
• Help to identify continuous improvement opportunities and implement improvements.
• Perform other duties as assigned.

EXPECTATIONS

• Prioritize and multi-task in a fast-paced environment.
• Possess strong work ethic, flexibility, attention to detail, and problem-solving skills.
• Meet strict deadlines.
• Function successfully as a team player.
• Maintain complete supporting documentation according to prescribed filing system.
• Interact effectively with individuals at all levels of the organization as well as outside business partners.
• Ensure adherence to processes and procedures set forth by HUD and National Church Residences.

JOB SPECIFICATION SHEET—AP Coordinator II

Education:       High school diploma. College coursework or degree a plus.

Experience:     2+ or more years of experience in property management accounts payable or accounting

Mental:            Must have good communication, customer service, comprehension, interpersonal, analytical, and problem-solving skills. Must be detail-oriented and able to work in a fast-paced environment where accuracy and multi-tasking are critical. Must have the ability to speak, read, write and understand English. Candidate should be eager to learn and possess a desire for career growth.

Skills:              Must have working knowledge of Windows, Microsoft Office Suite

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and/or any other characteristics protected by applicable law.