Equal Opportunity and Nondiscrimination Statement                                    

In addition to its commitment to a harassment-free educational and working environment, the College is an equal employment opportunity employer. The College is committed to a policy of equal employment opportunities for all applicants and employees and complies with all applicable state and federal laws on the matter. The College does not unlawfully discriminate on the basis of race, color, religion, sex (including gender, pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, age, physical disability, mental disability, medical condition or medical leave, marital status, sexual orientation, or any other category protected by law. The College also prohibits the harassment of any employee on any of these bases.

Location:

Claremont, CA

Job Posting Title:

Assistant Director, Keck Center for International and Strategic Studies

Job Details and Requirement:

BASIC FUNCTION

The Assistant Director of the Keck Center for International and Strategic Studies assists the Director of the Center in the implementation of Center programs, events, fundraising, and selection and supervision of student workers and fellows. The Assistant Director performs a wide range of managerial and administrative functions. This position represents the Center at the College, in interactions with the Center’s advisory board, at campus programs and offsite at professional meetings. The Assistant Director helps manage the daily operations of the Center and serves as a liaison to the advisory board, CMC faculty, staff and students.

DESCRIPTIONS OF DUTIES AND RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

Reporting to the Director of the Keck Center for International and Strategic Studies, the Assistant Director works collaboratively and independently to perform the following essential duties and responsibilities:

• Supervise research fellows, student volunteers and student employees. This involves mentoring students representing a broad range of socioeconomic backgrounds, political opinions, genders, races, ethnicities, nationalities, sexual orientations, and religions and managing and evaluating their work.
• Act as a deputy to the Director, aiding the Director at the Center’s biannual board meetings and facilitating programmatic and fundraising work. At times this will also include public speaking, interfacing with the public at events, maintaining relationships with prospective donors and existing benefactors.
• Maintain communications with current and prospective board members. In consultation with the Director, produce the materials and compose the minutes for board meetings.
• Assist with fundraising by providing research and analysis to the Director about grant opportunities and other potential sources of funding for the Center.
• Assist the Director to manage key programs of the Center such as the research fellowships and summer internships, which may entail establishing partnerships and negotiating contracts with external organizations (including securing MOUs with partners), soliciting and reviewing applications, and interviewing students. Approve student budgets and administer stipend and travel payments. Working with the Soll Center staff, the Director, and Center faculty affiliates, correspond with students and support the students’ presentation of research and internship experiences on campus.
• Assist in the implementation of student facing programs, lecture series, academic travel, collaborations with other campus centers and institutes, student research projects, task forces and invitational scholars.
• Support the Senior Program Coordinator as needed with tasks related to financial records for the Center including tracking purchases, accounts payable, travel expenses and payroll for student assistants. Be proficient in Workday or equivalent programs to assist as needed with budget reports and reconciliations.
• Assist in the preparation of annual reports, donor (stewardship) updates and other communications as requested by CMC Office of Strategic Communications & Marketing.
• Ensure the Center’s website is current, disseminate publicity materials, and assist in creation of brochures, newsletters and other related documents. Remain current in website management across multiple platforms.
• Manage logistics of student research and other special projects and initiatives.
• Handle sensitive and confidential materials with discretion.
• Manage the Center’s library space and digital and print resources, including utilization of media resources.
• Edit scholarly documents on behalf of the Center and help prepare such materials for publication.
• Consult with the College’s Office of Institutional Philanthropy and Sponsored Research to identify potential grant opportunities and assist with drafting and submitting applications for foundational funding.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The successful candidate will also be able to perform the following essential functions:

• Take and follow directions.
• Work cooperatively and professionally with others.
• Receive and respond appropriately to constructive criticism.
• Display a positive attitude.
• Balance multiple tasks and priorities.
• Performs other essential duties and tasks specific to the position.

QUALIFICATION STANDARDS & SKILLLS

EDUCATION: Bachelor’s degree or commensurate education and/or experience is required. Applicants with Masters degrees, ABD or postgraduates are encouraged to apply.

EXPERIENCE: Two to three years of related experience in program administration, preferably at an institution of higher learning or research institute is required. International experience preferred.

REQUIRED KNOWLEDGE, SKILLS and ABILITIES: Individual must possess knowledge, skills, and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of knowledge skills and abilities.

• Must have excellent writing skills in English, including business English.
• Must have exceptional organizational ability.
• Must have exceptional supervisory ability.
• Must be able to work independently, manage events and meet deadlines.
• Must have excellent oral communication, research, technical, and problem-solving skills.
• Must be proficient in the following applications/abilities: Word, Google Forms, Excel, PowerPoint, Canva, YouTube, Adobe Publishing suite, WordPress web design, Wix, Squarespace, and Workday.
• Must have a genuine commitment to continual learning and creative problem solving.
• Knowledge of major trends and developments in international politics is preferred.
• Knowledge of the policies and procedures of the College is preferred.

OTHER

HOURS: The regular hours for this full-time position are 9:00 a.m. to 6:00 p.m., Monday through Friday. Holiday, weekend and evening work hours may be required. Travel may be required. Regular hours may vary due to needs of the College or division.

LICENSES: A valid driver’s license or equivalent alternate form of transportation to off-site meetings and events is required. A valid driver’s license is required to drive College-owned vehicles and the ability to be insured under the College’s authorized driver’s policy.

CLASSIFICATION AND STATUS: This is a regular, full-time, 11-month, exempt, benefits eligible position.

Supervisor – AB1825: Yes

Mandatory Reporter – CA Penal Code: Yes

Responsible Employee – Title IX: Yes

Campus Security Authority – The Clery Act: Yes

IPEDS Category Job Code: 25-2000/25-3000/25-9000 - Student and Academic Affairs and Other Education Services Occupations

PHYSICAL REQUIREMENTS: Light (up to 20 lbs.)       

SALARY RANGE: $70,304 - $74,000 per year. Salary will be commensurate with qualifications and experience.

SUPERVISORY RESPONSIBILITY: Student assistants.

REPORTS TO: Director of the Keck Center for International and Strategic Studies.

GROOMING AND APPEARANCE: Employees are expected to wear attire that is appropriate to the office or department in which they work.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. Duties and responsibilities can change and develop over time; accordingly the College reviews job descriptions on a periodic basis and may make changes of business necessity.

AT-WILL EMPLOYMENT: Employment with the College is “at-will” meaning that the terms of employment may be changed with or without notice, with or without cause, including, but not limited to termination, demotion, promotion, transfer, compensation, benefits, duties, and location of work. There is no agreement express or implied between the College and you for continuing or long-term employment. While the College has every hope that employment relationships will be mutually beneficial and rewarding, employees and the College retain the right to terminate the employment relationship at will, at any time, with or without cause. The President is the only person who can modify or alter the at-will employment relationship.

Claremont McKenna College hires and promotes individuals on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic characteristic or information, military and veteran status, or any other characteristic protected by state or federal law.  Inquiries may be directed to the Director for Human Resources, 528 N. Mills Avenue, Claremont, California 91711-4015, (909) 621-8490.  All applicants must complete and submit an online application to be considered for an open position.

Employment is contingent upon new employee providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States, applicant's acceptability for positions requiring use of a college vehicle is contingent upon a driving record acceptable to the College's automobile liability insurance. Promotion from within is encouraged whenever qualified employees of Claremont McKenna College are available. Interested employees of the College are urged to contact the Office of Human Resources if qualified for any open position. Please do not contact departments directly.

Disability Accommodations                                                                                    

In compliance with applicable laws ensuring equal opportunities to qualified individuals with a disability, CMC will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual (applicant or employee) with a disability if the disability affects the performance of essential job functions, unless the accommodation results in an undue hardship for the College. Employment decisions are based on the merit and not an individual’s disability.               

An applicant or employee who requires an accommodation should contact the immediate supervisor and the Human Resources Office. If multiple accommodations are identified that do not pose an undue hardship for the College, the selection of an accommodation will be at CMC’s discretion. To request disability accommodation for any part of the application or hiring process, please contact Human Resources at (909) 621-8490 or [email protected] for assistance.