Job Type:

Permanent

Department:

Legislative & Legal

Salary:

$75,374.00 - $94,218.00

Close Date (closes at 12:00 am on date noted below):

October 21, 2024

Hours per Week:

35

Openings:

1

Position Summary

Under the direction of the Manager, Legislative & Legal Services/Deputy Clerk, the incumbent coordinates matters related to legislative services functions such as Council, and Committees. The incumbent is further responsible for Accessibility by ensuring Municipal compliance for the Corporation. This position identifies, plans, and executes improvement of processes and policies by making recommendations to management. The incumbent also supports the coordination of municipal elections and election-related activities.

Major Job Responsibilities

LEGISLATIVE SERVICES

• Accountable for all statutory duties of the Clerk.

• Responsible for drafting & maintaining reports, by-laws, presentations, templates, policies and procedures as they relate to Council and Committee.

• Responsible for research of legislation, regulations, provincial policy and municipal best practices.

• Co-ordinates all processes relating to Council and Committee meetings including the assembly, disbursement, external website upload of the agenda, drafting of all minutes, drafting of motions, meeting follow up and scheduling and coordination of all delegations, within the required timeframe.

• Provision of functional advice to Council, Committees and staff on the administration of the Town’s Procedural By-law.

• Responds to internal and external requests for information on Council/Committee decisions.

• Coordination of Board and Committee appointments.

• Troubleshooting problems with the Council Chambers audio visual system.

• Maintains all records regarding Council/Committee.

• Acts as a Commissioner for Taking Oaths and Affidavits.

• Serves on the Town’s Emergency Operations Committee.

ACCESSIBILITY

• Co-ordination/preparation of the Town’s accessibility plan, research, monitoring provincial and federal legislation, developing municipal policies, procedures and practices, working with a variety of corporate teams and developing budgets.

• Staff liaison to the Milton Accessibility Advisor Committee (MAAC).

• Acts as lead on corporate staff teams to update, implement and evaluate the progress of the Town’s Accessibility plan.

• Researches and maintains ongoing awareness of legislation, new and innovative services, policies and barrier free strategies and recommends methods for their implementation and implication for the Town, where appropriate.

• Prepares and submits the town’s bi-annual report to the Province.

• Conducts research, compiles and analyzes statistics to prepare associated reports that allow for the inclusion, participation and engagement of person with varying disabilities.

ELECTION

• Coordination, leadership and project management for the Council Inaugural event following the municipal election, including the management of related budgets.

• Responsible for coordination of Council orientation sessions, including drafting agendas, coordinating speakers/presentations, compiling documentation and performing secretarial and related functions.

• Provision of election-related research, as required. Perform election duties, including but not limited to acting as Deputy Returning Officer, and other duties as assigned to support the implementation and delivery of the municipal election.

• Coordination of election sign permits during federal and provincial elections and by-elections.

Education & Experience

• Post-secondary diploma/degree from an accredited college/university or equivalent in Public Administration or a related field including Parliamentarian courses

• Accredited Municipal Professional (AMP) or equivalent is preferred

• Three (3) years’ experience in a related field

• Minute-taking experience

• Basic knowledge of audio visual equipment, video meeting platforms and webcast recording is an asset

• Excellent communication and interpersonal skills

• Strong organization and time management skills

• Excellent research and project management skills

• Mature judgement, diplomacy and discretion in the frequent handling of sensitive and confidential material and frequent interaction with Members of Council and Strategic and Leadership Management teams.

• Demonstrated ability to exercise significant judgement and work independently, as well as demonstrated analytical and problem solving skills

• Ability to analyzes and interpret various legislation i.e. Town of Milton Procedure By-law, Robert’s Rules, Election Act, Municipal Act and Commissioner for Taking Affidavits Act

• Proficient in Windows based software including Word, Excel and Outlook

• Must possess a valid “G” driver’s license with a satisfactory driving record

Interested applicants should apply online at www.milton.ca under the Employment Opportunities section. The job posting closes at 12:00 am on October 21, 2024. Interested applicants, please ensure to apply by 11:59 pm on October 20, 2024.

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.