Site: The Brigham and Women's Hospital, Inc.

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

Job Summary

The Dept. of Urology's Research Administration & Operations team is looking for a Project Coordinator who will be part of their dynamic research team.

They will:
- provide project coordination and operational support for the Department of Urology Research Program
- work closely with the Director of Research Operations
- support strategic initiatives, research administration, faculty resources, communications, and financial processes to advance a growing research enterprise.

The role serves as a central point of coordination across investigators, research staff, and institutional partners to improve efficiency, standardization, and faculty support. They will work closely with the Director of Research Administration and Finance to support research projects and process improvement activities.

 

Key Responsibilities

Research Operations & Project Coordination
- Coordinate departmental research initiatives and special projects under the direction of the Director
- Track project timelines, deliverables, and action items to ensure timely completion.
- Assist with implementation of new research processes, workflows, and operational improvements.
- Assist in preparation of the Annual Research Year in Review report.
- Support preparation of presentations, dashboards, and leadership reports.
- Maintain departmental tracking tools for research initiatives and operational performance.
- Support departmental strategic planning initiatives and operational priorities.
- Serve as a resource for Urology faculty regarding departmental research processes, forms, and available resources.
- Coordinate dissemination of new research policies, procedures, and institutional requirements.
- Assist investigators with locating templates, guidance documents, and operational resources.
- Maintain faculty biosketches, curriculum vitae (CVs), and other standardized investigator documents.
- Support onboarding of new faculty by providing research administrative resources and orientation materials.

Financial Management & Billing Support
- Assist with financial tracking for departmental research activities.
- Coordinate investigator billing, invoicing, and financial documentation.
- Monitor expenditures and assist with reconciliation of research-related expenses.

Research Communications & Information Management
- Maintain and update departmental research website content.
- Support development and ongoing maintenance of the departmental SharePoint site.
- Coordinate distribution of departmental research announcements, newsletters, and communications.
- Develop and maintain centralized repositories for research documents and resources.
4. Process Improvement & Documentation
- Develop, maintain, and update standardized templates, checklists, guidance documents, and operational toolkits.
- Create and organize departmental forms and reference materials to promote consistency across research activities.
- Assist in documenting standard operating procedures (SOPs) and best practices.
- Identify opportunities to improve administrative efficiency and streamline workflows.

- Perform other project coordination and administrative duties in support of the growing research program.
- Other duties as assigned

Education
Bachelor's Degree in Business Administration or Finance

Can this role accept experience in lieu of a degree?
No

Experience
Project support or administrative experience 0-1 year required

Knowledge, Skills and Abilities
- Knowledgeable of basic business administrative principles and project management best practices.
- Exceptional verbal, written, and presentation skills.
- Ability to work effectively both independently and as part of a team.
- Competency in Microsoft applications including Word, Excel, and Outlook.
- Ability to work on tight deadlines.
- Knowledge of file management and other administrative procedures.

 

 

Hybrid

 

20 Shattuck Street

 

40

 

Regular

 

Day (United States of America)

 

Pay Range

$19.81 - $28.30/Hourly

 

Grade

3

 

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

 

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

 

Mass General Brigham Competency Framework