We are seeking a Facilities & Office Services Assistant to join our vibrant Perth office!

We are seeking a FOS Assistant who can provide excellence in client service in the provision of all Facilities & Office Services requirements & responsibilities. The successful candidate will ensure a seamless delivery of service for all requests and tasks. Provide excellent service to our clients and consistently meet the recognised service level standard.

Responsibilities of the role will include:

Office Services

• Assist with all Office Services tasks including photocopying, printing, binding, scanning, courier dispatch and mail distribution. Ensure all tasks are carried out accurately and in a timely manner.
• Assist with the collection, processing, and distribution of all incoming courier deliveries in a timely and efficient manner.
• Assist with the firms' digital printing requirements including the appropriate use of Multifunction Devices (Photocopiers) to ensure best practice.
• Assist with the delivery and collection of all internal mail at the required designated times.
• Assist with entering costs against matters associated with printing, copying, postage and courier charges.
• Report on all Stationery Stocks and arrange for the appropriate surplus supplies to be ordered when necessary. Ensure all stock items are replaced and adequate supplies are maintained such as envelopes, files, toners etc.
• Assist with incoming requests assigned to FOS (Facilities & Office Services) Helpdesk.
• Maintain a clean and tidy workspace.

Reception Support

• Assist with reception & switchboard services and tasks on a daily basis, as and when required.
• Manage and coordinate reception & switchboard cover during breaks, sick and annual leave. 
• Manage and operate the switchboard services and National switchboard A/H calls.
• Manage all meeting room bookings using the EMS Meeting and room scheduling Software in coordination with catering. Review all requests and determine action required. 
• Client & visitor Management - ensure that all clients, visitors, and callers are greeted and attended to in a responsive, friendly, and professional manner.
• Work and collaborate with the Catering Team for seamless service.
• Assist with other duties within the operations department as and when required.

The firm

As Australia’s leading independent law firm, our culture has been built by innovative thinkers.  They are the driving force behind our firm and if you choose to be part of the team your expectations will be challenged every step of the way.

We’re looking for individuals who will thrive under our spirit of independence.  Dynamic personalities who can collaborate, innovate and strive for success within our collegiate culture.  In return we will work to help build the career you’ve always wanted.  Are you up for the challenge?

Why Clayton Utz?

As part of this innovative team you will be working with some of the sharpest legal minds in the industry.  Clayton Utz has also been a powerful force in Australian pro bono practice, striving to deliver justice for those who need it and not just those who can afford it.  Imagine what you could achieve at a top law firm that actually values independent thinking.  A law firm who challenges the status quo.

Go on, challenge your expectations.

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, please click the ‘Apply’ button or contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion

We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process. Do you require any support or reasonable adjustments to complete your application? If so, please contact the recruiter via the above telephone number or via email to [email protected].

For more information on Clayton Utz, please visit www.claytonutz.com or follow us on LinkedIn here.

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.