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Job Description Summary:

This role assists in all administrative and accounting aspects necessary for the efficient operation and management of OhioHealth’s portfolio of buildings including tenant/vendor relations, lease administration, financial reporting and team support. This position supports the daily operations of property management by organizing and supporting workflow processes including lease administration, budgets, collecting rent, resolving questions, concerns, maintaining organized and updated tenant files and tenant notices. The Assistant Property Manager directly assists the Property Manager and Property Management Team by reporting any property related problems and issues. 

Minimum Qualifications:

High School or GED (Required)

Years of experience: 3

SPECIALIZED KNOWLEDGE

Property management financial acumen and experience reading and interpreting commercial leases, CAM reconciliations, forecast, accruals and other financial status reports. Basic knowledge of commercial real estate and/or property management best practices, including fiscal and lease management processes, procedures, and standards. Experience in commercial real estate and/or property management. 1- 3 years of lease accounting or lease coordinating experience. Basic knowledge of all applicable regulatory codes and standards as well as safety requirements.
 

DESIRED ATTRIBUTES

Associates or bachelor’s degree in accounting, business, management, law, real estate or related fields. Experience in healthcare property management. Familiarity with Computerized Maintenance Management System (CMMS) and proficient with computer applications such as: Lucernex, Workday, Excel, Power Point, MS Office and MS Outlook. Strong verbal, written and customer service skills.

 

RESPONSIBILITIES AND DUTIES

35%
Tenant/Property Management Relations

Participate as a building team member, supporting all efforts to achieve department and organizational goals. Maintain good relations through regular personal contact responding to department needs or concerns and proactively contacting stakeholders concerning their tenancy in the portfolio. This position is responsible for providing administrative and property management support to the OhioHealth Property Management Team. This position will work with Clinical Staff, Tenants, Service Technicians, Property Managers, and Vendors. and property inspections. This position requires an individual who is comfortable with working within a variety of software systems, delegation of tasks, and prioritizing an assorted workload in a timely and professional manner.

35%

Financial

Responsible for tenant A/R and A/P functions, creating/managing PO’s, contract administration, and processing above standard tenant bill-backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner. Assisting the property manager with aspects of annual budgets preparation and monthly financial reports, maintaining the operational budget for assigned areas of responsibility and ensuring expenses are controlled and in line with operating budget. Review calculations of special billings including CAM and tenant work orders.  Tracking monthly expenses versus budget and reports on variances and extraordinary issues that will impact financials to Property Manager. The APM will monitor asset and supply inventories to ensure adequate service levels and availability of repair parts/ maintenance items within budgeted allocations and work to minimize expenses, maximize value and improve efficiencies.

15%
Organize and maintain preventive maintenance programs for all assigned equipment and written records. Ensure all safety operations are reliable and meet JCAHO requirements. Update assessments and ensure recommended action plans are completed as assigned by the Property Manager.

15%
Attend meetings and participate in capital construction, tenant improvement, and energy replacement programs. Organizes estimates and/or proposals from contractors and prepares comparison sheets for Property Manager. Gathers technical information on existing engineering systems to support the efforts of outside engineers and architects. Perform back-up duties when the Property Manger is not in the office.

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Property Management Admin

Join us!
... if your passion is to work in a caring environment
... if you believe that learning is a life-long process
... if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment