Job Title:                          Executive Assistant

Location:                          Warsaw

Department:                     Senior Management  

Position Summary:

This is an EA role supporting senior Directors in London and Europe.  The Global EA team consists of 40 employees situated between London, Europe, Middle East, Asia Pacific and North America.  EAs work together supporting senior Directors across the business and onboard new joiners. Everyone is capable, experienced and has a strong connection to the company, within the EA team and the business areas they support. There is a collaborative and hardworking quality output ethic in the team. Core responsibilities of the role are diary, travel, expenses and business support. EAs co-ordinate with an external travel company to organise travel.

Primary Responsibilities:

The responsibilities of the role include, but are not limited to:

• Extensive calendar management, coordinating schedules, internal and external calls and meetings

• Arranging national and international travel and itineraries

• Organising team and business area events including lunches and dinners

• Business assistance including formatting and working on documents, spreadsheets and presentations

• Extensive email, video conference (MS Teams) and phone liaison externally and internally

• General EA duties including completing expenses, onboarding new joiners and taking actions

• System and data management support including updating the HR system with absence and holidays, updating contacts and system filing

Key Requirements/ Qualifications:

Demonstrable extensive EA experience supporting at Senior Management/Managing Director level working within banking, financial services, or commercial industry. 

Technical

• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint

• Fluent written and verbal English

Individual

• Excellent organisational skills, flexibility, and ability to multitask

• Ability to work independently, effectively and remain calm under pressure

• Excellent interpersonal/communication skills with a positive helpful attitude and teamwork skills

• Accuracy and attention to detail whilst working to meet strict deadlines

• Complete understanding of confidentiality issues and use of discretion

• Reliable, trustworthy and respected

• Professional and a quick learner

Our Global Benefits Framework is centred around these 3 key attributes:

• Wellbeing - Supporting your mental, physical and financial wellbeing as well as your lifestyle needs.

• Inclusivity – Fit for purpose and competitive, no matter who or where you are.

• Longevity – Long Term and sustainable in design.

ICG will provide equal employment opportunity to all employees and applicants for employment. No employee will be discriminated against in hiring or employment because of race, colour, sex, age, disability, religion, national origin, marital status, sexual orientation, gender identity and/ora expression, ancestry, military status, genetic information, or any other basis protected by applicable federal, state or local law.