Location: Remote (Costa Rica)

Why Join Us?

At World Kinect, we’re more than a global energy solutions company—we’re a team that values innovation, collaboration, operational excellence, and growth. As the Executive Assistant to our CFO, you’ll play a key role in supporting senior leadership, enabling effective business operations, and contributing to strategic initiatives. This is an opportunity to work remotely from Costa Rica while partnering closely with leadership across a dynamic, international organization.

What You’ll Do

Executive Support & Operational Excellence

• Be the CFO’s right hand: Manage calendars, prioritize meetings, coordinate cross-functional interactions, and ensure seamless daily operations.
• Travel & Expenses: Coordinate complex itineraries and manage expense reporting with precision and compliance.

Business Management & Strategic Support

• Drive Business Rhythm: Support annual planning cycles, quarterly business reviews, and operational cadences.
• Support Key Projects: Assist with finance initiatives, business management deliverables, and cross-departmental programs requiring alignment and follow-through.
• Data & Insight Preparation: Gather information, prepare summaries, surface key insights, and help the CFO stay informed ahead of business decisions.
• Monitor Priorities: Track key milestones and ensure accountability for business-critical actions.
• Basic Data Analytics: Support the CFO with light data interpretation, trend identification, and Excel-based insights.

Communications & Presentation Excellence

• Create Impactful Presentations: Design polished PowerPoint / Google Slides decks and visuals; Canva experience a strong plus.
• Keep Teams Aligned: Prepare agendas, capture meeting notes, structure follow-up actions, and facilitate communication across senior leadership.

Technology & Productivity

• Leverage AI Tools: Use Microsoft Copilot and similar tools to streamline tasks, analyze information, and boost productivity across operations.
• Advanced Productivity Tools: Utilize Excel—including Pivot Tables—for data organization, reporting, and simple analytical tasks.

Personal Assistance

• Occasional Personal Support: Handle a small number of personal tasks for the CFO with discretion and professionalism.

What We’re Looking For

Experience

• 5+ years supporting C‑suite or senior finance leaders; business management support strongly preferred.

Skills & Competencies

• Business Acumen: Understanding of financial terminology, business operations, and strategic planning.
• Operational Rigor: Strong organization and project management capabilities.
• Tech & Design Skills:
• Advanced PowerPoint
• Experience using Canva or other presentation/design tools
• Data Skills:
• Basic data analytics
• Excel proficiency including Pivot Tables
• Detail Orientation: Someone who is meticulous, accurate, and quality‑driven.
• Proactive Mindset: Anticipates needs, acts without waiting for direction, and solves problems independently.
• Communication: Excellent English (written and spoken); ability to synthesize information clearly.
• Tools: Familiarity with Outlook, Concur, travel booking systems, Teams, SharePoint, etc.

Preferred Background

• Background in business management, communications, marketing, or finance.
• Experience working with dashboards, simple data visualization, or structured reporting tools considered an advantage.

Ways of Working

• Remote-ready across time zones; comfortable with employer-of-record models.
• Highly confidential, strong judgment, proactive, and anticipatory.

Why You’ll Love Working Here

• Work remotely from Costa Rica while supporting global leadership.
• Collaborate directly with the CFO and senior executives on high-impact initiatives.
• Grow your skills in business management, analytics, design, and AI‑enabled productivity.
• Be part of a company that values innovation, continuous improvement, and professional development.