Senior Executive Coordinator

Information Technology

US Exempt Regular

Full time

Stateside Exempt 2.1

Location: Adelphi, MD (Hybrid)

Senior Executive Coordinator supporting Senior Vice Presidents

University of Maryland Global Campus (UMGC) seeks a Senior Executive Coordinator. The Senior Executive Coordinator is responsible for ensuring the effective and efficient operation of the office and provides oversight for the administrative functions.  Provides assistance by managing projects, carrying out complex assignments and performs additional executive-level tasks requiring an analysis of systems, policies and/or procedures, organization and management, workflow, and work distribution.  Administrative and logistical support include drafting correspondence and/or refining reports, letters, or emails; scheduling coordination of meetings, conference calls, travel and events and maintaining records.  The Senior Executive Coordinator serves as a liaison between the Office and other leadership, management and administrative departments at UMGC, ensuring that systems work efficiently and effectively.  Senior Executive Coordinator assists in facilitating smooth communication with key external constituencies and provides supervisory direction to administrative staff.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Scheduling and Administrative Support: Strategic management and oversight of the Office to ensure extensive and effective calendar management to concentrate the efforts and priorities on strategic initiatives; principal point of contact for Provost and ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination; manage flow of information in and out of the Office.
• Event and Project Management: Supervise the administrative staff to ensure coordination of organizational-wide events, meetings and retreats; attend meetings and take notes as requested ensuring follow-up items are handled and/or communicated to the appropriate parties.
• Writing and Communication: Draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences.
• Relationship Management: Schedule, organize and manage staff meetings for the Office within the department; facilitate the management of internal communications ; serve as timekeeper back; liaison for Human Resources, IT and Facilities; work collaboratively in a team environment.
• Other job-related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor's degree and 15+ years progressively responsible executive level experience, with six years supporting a senior level executive; experience managing and coordinating complex executive calendar with the ability to operate in fast-paced environment with complex demands for information.  Must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. Must be highly proficient in the use of MS Word, Excel, Power Point, Google mail, web search tools with the ability to learn new technologies and software as needed. 

Senior Executive Coordinator supporting President

The Senior Executive Coordinator is responsible for ensuring the effective and efficient operation of the matters of the university president. Administrative and logistical support includes drafting correspondence and/or refining reports, letters, or emails; coordinating meetings, conference calls, travel, and events; and maintaining records.  Must possess the highest level of confidentiality and a keen ability to navigate the demands of a dynamic office environment.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Scheduling and Administrative Support: Strategic management and oversight of the President to ensure extensive and effective calendar management to concentrate the efforts and priorities on strategic initiatives. Works closely with the President and Director of Executive Support to keep them well informed, briefed and prepared of upcoming commitments and responsibilities to include follow up as appropriate. Principal point of contact for President and ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination. Prioritizes conflicting needs and handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressure
• Writing and Communication: Draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences
• Event and Project Management: Work with the Director of Executive Support and Operations and University Events to offer wholistic support to the university president and office staff in coordination of organizational-wide events, meetings, and retreats; attend meetings and take notes as requested ensuring follow-up items are handled and/or communicated to the appropriate parties
• Prepare for daily meetings and events, including preparing agendas, gathering content and research that has been prepared by relevant teams, and as needed preparing new
  materials, and policy briefings. Coordinate with internal and external communications on talking points, speech drafts, and presentation
• Make travel arrangements, manage expenses, and receipts

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor's degree and 5-7 years progressively responsible executive level experience supporting a senior level executive, experience managing and coordinating complex executive calendar with the ability to operate in fast-paced environment with complex demands for information. Ability to work independently and is a team player. Strong organizational skills.

Must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. Must be advanced in the use of Microsoft Outlook (mail and calendar), Word, PowerPoint, and Excel; and intermediate knowledge of other apps in the O365 app suite, web search tools with the ability to learn new technologies and software as needed. Relationship Management: Builds relationships with executives, their support staff, team members and other constituents crucial to the success of the university. Provides a bridge of smooth communication between the president and internal departments. Demonstrates leadership to maintain credibility, trust, and support with leadership.

__________________________________________________________________________________________________

University of Maryland Global Campus (UMGC) seeks a Senior Executive Coordinator. The Senior Executive Coordinator is responsible for ensuring the effective and efficient operation of the office and provides oversight for the administrative functions.  Provides assistance by managing projects, carrying out complex assignments and performs additional executive-level tasks requiring an analysis of systems, policies and/or procedures, organization and management, workflow, and work distribution.  Administrative and logistical support include drafting correspondence and/or refining reports, letters, or emails; scheduling coordination of meetings, conference calls, travel and events and maintaining records.  The Senior Executive Coordinator serves as a liaison between the Office and other leadership, management and administrative departments at UMGC, ensuring that systems work efficiently and effectively.  Senior Executive Coordinator assists in facilitating smooth communication with key external constituencies and provides supervisory direction to administrative staff.

SPECIFIC RESPONSIBILITIES INCLUDE:

• Scheduling and Administrative Support: Strategic management and oversight of the Office to ensure extensive and effective calendar management to concentrate the efforts and priorities on strategic initiatives; principal point of contact for Provost and ensures proper handling and screening of calls and other inquiries to ensure adequate oversight and coordination; manage flow of information in and out of the Office.
• Event and Project Management: Supervise the administrative staff to ensure coordination of organizational-wide events, meetings and retreats; attend meetings and take notes as requested ensuring follow-up items are handled and/or communicated to the appropriate parties.
• Writing and Communication: Draft and format letters and emails as appropriate for general and routine correspondence including potentially confidential information, for both internal and external audiences.
• Relationship Management: Schedule, organize and manage staff meetings for the Office within the department; facilitate the management of internal communications ; serve as timekeeper back; liaison for Human Resources, IT and Facilities; work collaboratively in a team environment.
• Other job-related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE:

Bachelor's degree and 15+ years progressively responsible executive level experience, with six years supporting a senior level executive; experience managing and coordinating complex executive calendar with the ability to operate in fast-paced environment with complex demands for information.  Must have excellent calendar management skills and experience managing an extremely active calendar; excellent writing skills, including writing for a number of audiences in a variety of formats, including meeting minutes and strategic documents. Must be highly proficient in the use of MS Word, Excel, Power Point, Google mail, web search tools with the ability to learn new technologies and software as needed. 

All submissions should include a cover letter and resume.

The University of Maryland Global Campus (UMGC) is an equal opportunity employer and complies with all applicable federal and state laws regarding nondiscrimination. UMGC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, ancestry, political affiliation or veteran status in employment, educational programs and activities, and admissions.

Workplace Accommodations:

The University of Maryland Global Campus Global Campus (UMGC) is committed to creating and maintaining a welcoming and inclusive working environment for people of all abilities. UMGC is dedicated to the principle that no qualified individual with a disability shall, based on disability, be excluded from participation in or be denied the benefits of the services, programs, or activities of the University, or be subjected to discrimination. For information about UMGC’s Reasonable Workplace Accommodation Policy or to request an accommodation, applicants/candidates can contact Employee Accommodations via email at [email protected]. 

Benefits Package Highlights:

• Generous Time Off: Enjoy 22 days of paid vacation, 15 days of sick leave, 3 personal days, and 15 paid holidays (16 during general election years). For part-time employees, time off rates will be prorated based on the number of hours worked.
• Comprehensive Health Coverage: Access to health care, medical with vision, dental, and prescription plans for both individuals and families, effective from the 1st of the month following your hire date.
• Insurance Options: Term Life Insurance, Accidental Death and Dismemberment Insurance, and Long-Term Disability (LTD) Insurance. Part-time employees working less than 0.5 FTE are not eligible for LTD.
• Flexible Spending Accounts: Available for medical and dependent care expenses.
• Retirement Plans: Choose between the Optional Retirement Program (ORP) or the Maryland State Retirement and Pension System (MSRPS).
• Supplemental Retirement Plans: include 401(k), 403(b), 457(b), and various Roth options. The university does not provide matching funds.
• Tuition Remission: Immediate availability for Regular Exempt Staff. Spouses and dependent children are eligible for undergraduate tuition remission after two years of service. NOTE: For part-time employees (at least 50 percent of the time), tuition remission benefits are prorated.

Hiring Range:

$90,300.00 - $115,000.00