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Job Title:

Financial Operations Senior Coordinator

Department:

Arts and Sciences | Comparative Studies

The Comparative Studies, Germanic Languages & Literatures, Slavic and Eastern European Languages and Cultures departments, and the Resource Center for Medieval Slavic Studies (RCMSS) within the College of Arts and Sciences, seeks a Financial Operations Senior Coordinator to join our team. The Financial Operations Senior Coordinator provides support for the fiscal and procurement functions for three (3) departments located in Hagerty Hall: Comparative Studies, Germanic Languages & Literatures, Slavic and Eastern European Languages and Cultures, and the Resource Center for Medieval Slavic Studies (RCMSS).

The Financial Operations Senior Coordinator operates as initial point of contact to faculty, staff, students, and international guests and as a department liaison to university offices of Finance, Accounting, Supplier Maintenance, Accounts Payable, Purchasing, Travel.  The candidate will initiate fiscal and travel requests: spend authorizations, expense reports, technology and gift cards. The individual will collaborate with Anthony Travel to ensure timely booking of all airfare tickets, processes for independent contractors, facilitate honorarium payments for guest speakers as miscellaneous payments and manages complex honoraria for non-resident alien visitors through supplemental documentation and supplier invoice requests.

This position serves as procurement card manager for four P-Cards: Germanic, Slavic, Comparative Studies and Office of Sponsored Programs for research grants.  This individual will also serve as the equipment manager for the departments.

The Financial Operations Senior Coordinator assists with monthly reconciliation, fiscal, and payroll checklists. This individual will research and resolve issues that may arise related to financial transactions and business travel by routinely working with Accounts Payable, Purchasing, Travel Office, vendors, and department chairs while using diplomacy and tact to convey sensitive information. The Financial Operations Senior Coordinator strategically identifies and resolves budgetary discrepancies, implementing cost-saving measures that optimize departmental financial operations. This individual will assist with various financial processes, including initiating and processing cost-transfer journals, deposits, and accounting adjustments. This position collaborates with the fiscal manager to design and implement comprehensive excel spreadsheets for current and new incoming funds, enhancing departmental oversight of diverse accounts.

The Financial Operations Senior Coordinator will serve as a subject matter expert by designing and distributing instructional materials that ensure faculty and students remain compliant with evolving travel and fiscal policies.

Other responsibilities include assisting with organizing internal audit responses for annual asset Workday survey, Quarterly BE-125 Survey for sales regarding international entities, Annual Unrelated Business Income (UBI) Survey and Uniform Guidance Compliance Survey.

When needed this position is responsible for providing back-up and cross-coverage support to other team members as needed in Hagerty Hall and implements best practices and standard operating procedures.

Minimum Education Required
High School diploma or GED

Desired Education
Bachelor's Level Degree or equivalent combination of education and experience with a Major in business administration.

Required Qualifications

Two years of experience with fiscal and procurement functions. Applicants must submit a cover letter with their application.

Desired Qualifications
Experience submitting Expense Reports, Travel, Spend Authorizations, and Requisitions within university systems, specifically Workday, as well as working with DocuSign, Tableau, and Anthony Travel is highly desired

Additional Information:

The College of Arts and Sciences is the largest college and the academic heart of the university. The College hosts 81 majors. With 38 departments, 20+ world-class research centers, and more than 2,000 faculty and staff members, students have the unique opportunity to study with the best artists, scholars, and scientists in their field.

The pay range for this job profile is $19.28 - $25.19. The offer for this position will fall within this range based on internal equity, the unit's available budget, and the candidate's qualifications.

Location:

Hagerty Hall (0037)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

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The university is an equal opportunity employer, including veterans and disability.