As a Workplace Experience Summer Intern, you will coordinate office maintenance, provide back up reception duties, and respond to building-related requests while ensuring seamless operational support. You will manage inventory, oversee mail and file services, and assist with new hire onboarding to facilitate workplace efficiency. Additionally, you will support visitor management, event coordination, and collaborate with leadership to implement national programs that enhance office functionality.

Responsibilities: 

• Provide back up reception coverage to greet visitors, answer the main office telephone number, answer questions from visitors and employees.
• Assist with coordinating with the Office of the Building regarding maintenance issues, special requests for our space, information on building security including Workplace Health and Safety team and/or emergency evacuation team. 
• Assist with coordinating maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services 
• Assist with New Hire on boarding process. Provide new hire with all necessary office needs. Train new employees on local office policies and use of equipment and systems. 
• Provides routine direction and support, as necessary, in one or more of the following areas:  
• Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs  
• Assisting employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs  
• Maintaining and ordering office supplies  
• Visitor management and reception activities ensuring quality customer service 
• Meeting and event coordination to include catering request and receiving orders, conference room coordination, and audio-visual equipment support 

Required Qualifications:  

• High school diploma or GED 
• 0-2 years’ experience in a related field or area 
• Intermediate Microsoft Office skills 
• Ability to respond positively to changing circumstances, seek 
• and implement change to drive business improvement and serve as a model of the change 
• Work collaboratively with the team to provide support across the enterprise particularly during peak time 
• Able to lift up to 40 lbs. 
• Must be punctual and able to adapt to changing schedules. 

This role requires you to be in person 5 days per week.