About the Role

A fast-growing, European-founded AI SaaS company — building the leading AI communication suite for small and medium-sized businesses — is looking for a Talent Acquisition Manager to own and build its recruiting function from the ground up. Currently around 50 people and scaling to 70–100 this year, this is a high-impact, high-autonomy role working directly with the Recruiting Lead and C-level leadership.

You will design and run the end-to-end hiring process: from defining role requirements and sourcing top candidates, through to offer negotiation and closing — while also laying the HR operational foundations to support long-term growth. This is an on-site role based in Vienna, Austria. Please note that visa sponsorship is not available for this position.

What You'll Do

• Partner closely with hiring managers to define clear, well-scoped role requirements.

• Build and manage a strong candidate pipeline through active sourcing and multi-channel activation.

• Conduct efficient pre-screening and structured screening calls that deliver actionable hiring decisions.

• Coordinate all stages of the hiring process to ensure smooth, timely progress for both candidates and the business.

• Lead employment contract negotiations through to successful offer closure.

• Design and implement scalable, lean recruiting strategies and operational structures.

• Build low-overhead administrative hiring workflows and configure the tools that support them.

• Develop and execute employer branding initiatives that attract top talent.

• Coordinate external partners including payroll providers, notaries, and tax advisors.

• Support onboarding and offboarding activities as part of the full employee lifecycle.

• Help establish HR foundations — processes, tooling, and team culture — in close collaboration with founders.

What We're Looking For

Must-haves:

• 5+ years of hands-on Talent Acquisition experience, including building and delivering end-to-end recruiting processes.

• Proven experience negotiating employment contracts and successfully closing offers with candidates.

• Demonstrated ability to define and implement lean, scalable recruiting processes from scratch, measured with hard metrics.

• Data-driven mindset: comfortable defining, tracking, and reporting on KPIs such as time-to-fill, conversion rates, and pipeline efficiency.

• Experience with recruitment platforms and software — and the ability to configure and optimise them for daily use.

• Track record of sourcing and pitching roles compellingly to secure top-tier candidates.

• Ability to quickly assess candidates for both skills and cultural fit across a large applicant pool.

• Experience coordinating external partners (payroll, notary, tax advisory) within recruiting or HR workflows.

• Fluency in German (essential for the local market and candidate interactions).

Nice-to-haves:

• Experience developing and executing employer branding strategies in a recruiting context.

• Familiarity with AI tools and modern workflows to enhance recruiting efficiency.

• Background in a high-growth startup or scale-up environment.

The right person for this role:

• Thrives in fast-paced, autonomous environments and takes genuine ownership.

• Is comfortable building structure where none exists — without getting lost in process for its own sake.

• Balances urgency with maintaining high hiring standards even under pressure.

Compensation & Benefits

• Salary: €65,000 – €80,000 gross per year, depending on experience.

• High degree of autonomy and direct impact on company growth from day one.

• Work directly with founders and senior leadership in a lean, fast-moving team.

Location

This is a fully on-site role based in Vienna, Austria. Candidates must be based in or willing to relocate to Vienna. Visa sponsorship is not available.