This role is part of Global Corporate Affairs (GCA) at AstraZeneca, supporting key projects and initiatives within the Global Policy, Advocacy & Health Equity (PAHE) organization through project-focused administration, coordination, and connectivity. 

You will contribute to helping AstraZeneca turn ideas into life‑changing medicines by ensuring smooth project operations, enabling team effectiveness, and maintaining high standards of accuracy, efficiency, and presentation. Working here means being entrepreneurial, thinking big, collaborating across teams, and bringing a “whatever it takes” attitude to make the impossible a reality. 

You will draw on your experience, insight, and judgement to manage multiple workstreams in a dynamic environment, proactively flagging risks and dependencies, and recommending solutions within operational guidelines. Acting both proactively and reactively, you will keep stakeholders updated and briefed on emerging issues, maintaining momentum and connectivity across PAHE projects. 

Your proactive nature to anticipate challenges, and your understanding of AstraZeneca’s business goals, organization, and people will help you be effective in your role. You will work with peers across AstraZeneca’s global teams, including admin assistants of senior leaders, project coordinators, and leaders in GCA and adjacent areas. Your responsibilities include: 

• Project Administration and Coordination: Ensure PAHE projects run smoothly through disciplined coordination, documentation, and progress tracking; maintain plans, action logs and milestone trackers, schedule and support project meetings; keep assets organized and accessible. 

• Cross-Project Connectivity and Stakeholder Communication: Create connectivity across PAHE and adjacent teams, enabling aligned timelines and consistent messaging. Align interdependencies and timelines across projects; coordinate updates with project leads and partners; prepare concise briefings, slides, charts, and status reports tailored to different audiences; manage information flow to reduce duplication and ensure clarity. 

• Team Agenda and People Enablement: Support PAHE team effectiveness through structured agendas for team meeting, capability building and talent planning, in close coordination with line managers and leadership teams. Facilitate onboardings of new team members as relevant to core projects. 

• Meetings, Workshops, and Exhibitions Operations. Provide end-to-end logistics for virtual and inperson engagements to enable high quality delivery. For major events, works independently and/or with event teams to manage invites, calendars, venues/platforms, support content-owners in the preparation of materials, participant briefings, and run-of-show; handle postevent actions and documentation; ensure high standards of accuracy, timeliness, and presentation. 

• Process, Tools, Budget, and Procurement Support. Standardize ways of working and maintain accurate project-level financial records in partnership with finance. Implement and improve use of MS Office, Teams, SharePoint, and project trackers; raise purchase requests and coordinate vendors; track expenditures against project budgets; maintain records for auditability; ensure adherence to the AstraZeneca Global Code of Conduct and relevant policies. 

Skills and Capabilities Required: 

• Proven experience as AA/PA to senior leaders in a large, complex, international organization or experienced project coordinator 

• Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently and accurately managing a demanding workload 

• Exceptional planning and organizing skills, with a strong sense of urgency balanced by a good judgement of priorities 

• Collaborative team player, with excellent interpersonal and communication skills  

• Confident communicating at all levels and across various cultures internally and externally 

• Maintain highest levels of confidentiality, discretion, tact and diplomacy  

• Financial management / controlling 

• Project management 

• Systems proficiency: Ability to identify and leverage appropriate IT systems and procedures (e.g., MS Office, Outlook, Teams, SharePoint, project trackers) to achieve results. 

• Have high levels of resilience and be self-motivated 

• Flexible, proactive and open to accommodate all duties, and exceed expectations 

• Fluency in English  

Education, Qualifications and Training Required: 

• A-level standard or equivalent education 

• Administrative or secretarial qualifications (or equivalent experience) demonstrating strong organizational and communication foundations 

• Excellent knowledge of MS office, Outlook, Calendar, PowerPoint and web-based systems, good knowledge of Excel