Job Posting Title

Accounts Payable Analyst

Job Category

FIN Management

Language Requirements

Bilingual / Bilingue

Flexible Work Agreement Type

Hybrid / Hybride

Posting End Date

2024-09-06

Job Grade

ATP-5

Pay Range

$68,256 - $85,317

Job Summary

The Accounts Payable Analyst’s primary focus is the integrity of the vendor master record and the timely processing of employee expense reports and queries. The Analyst assists with other related accounts payable duties when required such as, but not limited to, monthly reconciliations, trend analysis, shared mailbox monitoring.

Job Description

What NAV CANADA offers you:

• Challenging, team-oriented work environment
• Competitive compensation and flexible benefits
• Defined benefit pension plan
• Opportunities for growth and development
• Flexible work arrangements
• Diverse and inclusive workforce

Key Accountabilities:

• Timely processing of employee expense reports to ensure compliance with related company policies and procedures.
• Timely and accurate processing of vendor maintenance requests within the ERP system.
• Strict adherence to company policy, internal controls, and procedures with respect to processing transactions in these two areas.
• Conducting independent research and verification to ensure the validity of the information for vendors (Name, Tax ID, Contacts, Banking)
• Enforcing, where possible, the EFT-first method of payment for vendors.
• Maintain the integrity of the vendor master records with respect to nomenclature, duplicates, activity, and Standard Industry Codes (SIC).
• Maintain accurate and organized records relating to documents, procedures, and related shared email boxes.
• Provide timely support and exceptional customer service with respect to related inquiries from both internal and external parties.
• Recognize unique transactions that require further inquiry, analysis, approvals, and possible escalations.
• Provide additional assistance to the department as and when required.

Job Requirements

Education:

• Post secondary diploma/degree in finance / accounting or an acceptable combination of education, experience, and training.

Experience:

• Experience working in a Finance & Administration environment.
• Minimum 5 years of current experience in Accounts Payable, processing invoices and expense claims.

Knowledge:

• Superior computer skills and working experience with Microsoft applications (Excel, Word, PowerPoint) and in a variety of computer based financial management systems.
• Knowledge of large ERP systems as it pertains to vendor master records and expense reports.
• Accounting practices, NAV Financial Policies, verification/audit procedures.
• Familiar with tax regulations and corporation set up.

Abilities:

• Ability to multi-task in a deadline driven environment and to organize competing priorities.
• Initiative to complete an investigation into activities to ensure compliance with policy & interaction with other systems such as Card Programs
• Ability to follow internal controls in place and to accurately document outcomes & make decisions with the information provided.
• Ability to communicate and reason in an effective and tactful manner while maintaining a high degree of discretion.

Personal Suitability:

• Highly detailed, focused, and with a proven ability to recognize out of policy/noncompliant activities and or transactions.
• High level on concentration required when researching and analyzing vendor information or auditing expense reports.
• Work under pressure.

Working conditions:

• Hybrid: This position is based at Ottawa Head Office but may be eligible for a flexible work arrangement.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society. If you do not believe that you match every job requirement listed on this job posting, we still encourage you to apply. NAV CANADA encourages a culture of learning and growth, and recognizes that although some technical skills are mandatory, many others can be taught.

Our Company strives to create an inclusive and barrier-free selection process and work environment. If you require accommodations during this competition process, please ensure that you inform the interview coordinator or hiring manager of any accommodation measures you may require. NAV CANADA will provide accommodations throughout the recruitment and selection process to applicants with disabilities as required.

The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

We thank all applicants for their interest; only those selected for an interview will be contacted.

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