Trainee Practice Assistant

Your role

You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a variety of tasks.

The Trainee Practice Assistant program will run for a period of 12 months and will involve you working in different departments, on a rotational basis, every three months. Through the rotations, you'll get a chance to collaborate with our diverse team of Practice Executives and Lawyers. This exposure will allow you to gain a better understanding of the various legal areas that the firm specialises in and will help you establish valuable connections within the firm.

As a Trainee Practice Assistant, you will:

• Support Legal operatives, Practice Assistants, and Practice Executives within the firm.
• Develop administration skills and practice management capabilities under regular supervision.
• Learn how to utilise firm software programs and technology systems.
• Provide administrative support including, but not limited to, generating reports, expense management, document amendments and document management (including printing, filing and archiving) with supervision.
• Assist with administrative tasks related to matter financials, including supporting the monthly billing process: drafting and finalising billing narratives, as well as creating and amending bills.

This is a permanent, full-time opportunity.

About you

You will have:

• A basic level of skill and accuracy with software including Microsoft applications (Word, Outlook, PowerPoint, Excel).
• Strong attention to detail, with the ability to organise and prioritise work.
• The ability to thrive in a team environment.
• A story to tell - our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences from across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. We encourage applications from all passionate applicants.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include:

• Financial: market competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
• Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
• Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
• Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible parental leave policy – 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
• Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?

We'd love to hear from you so please click "apply now"! If you would like to find out more, please visit "This is Allens" or listen to our podcast Allens Confidential to hear real stories from real people about life at Allens. Alternatively, for a confidential discussion, please phone Mikaela Downie, Talent Acquisition Executive on +61 2 9230 4248.

At Allens, our culture is made up of unique backgrounds and varying life experiences. We celebrate our people's differences across gender and gender identity, sexual orientation, age, ability, cultural backgrounds, First Nations communities, and family and caring arrangements. If you require adjustments to fully participate in our application process, please contact us at [email protected]. We encourage applicants from all backgrounds, so if you're excited about this role but your past experience doesn't align, please express your interest by emailing us at [email protected]. The right role for you might be just around the corner!