Palo Alto, California

Job Description

Primary Responsibilities

The Practice Assistant role provides legal and administrative support to the Trusts & Estates practice group in the Silicon Valley office.  The Practice Assistant works closely with Legal Secretaries, Paralegals, and Attorneys as it relates to the workflow of the assignments and designated aspects of a case.

• Interface with clients, firm resources, and vendors on attorneys’ behalf

• Book travel

• Create expense reports

• Manage calendars and scheduling

• Prepare engagement letters, open new matters, interface with New Business and Conflicts

• Prepare basic correspondence such as client letters and memos

• Prepare documents (creating, proofreading, revising, editing/red-lining, shells of legal documents)

• Coordinate all aspects of internal and external meetings, depositions, mediations, etc. (conference room reservations, catering, adding guests to visitor list, etc.)

• Enter, edit, release, and revise attorney time entries

• Interface with finance department and assist with billing

• Set up and maintain document workspaces and serve as file keeper for case matters

• Manage email distribution lists for teams and maintain up-to-date contact information for clients and vendors

• Maintain list of court login/passwords and keep admissions up to date

• Maintain memberships of bar associations, CLE credits and dues, etc.

• Assist with hearing and trial logistics

• Handle printing, copying, and binder creation

• Process vendor invoices

• Prepare audit letters

• Track deadlines for tax filings, compliance requirements, and court dates

• Assist with the preparation of tax forms, filings, and supporting documents

• Perform other related duties as assigned

Qualifications

• Bachelor’s Degree required, Paralegal Studies or related field highly preferred.

• One or more years of related experience required; experience in a law firm supporting paralegals and/or attorneys is a plus.

• Professional, organized self-starter with the ability to interact with attorneys, staff, and clients at all levels in a fast-paced, challenging legal work environment.

• Ability to work on a computer for extended periods of time.

• Excellent interpersonal and customer service skills.

• Proficiency in Microsoft Office (Word, Outlook, Excel, and PowerPoint).

• Excellent attention to detail and strong time management skills.

• Excellent analytical, written, and verbal communication skills.

• Ability to manage confidential and sensitive information with the appropriate discretion.

• Experience with cite checking preferred.

Qualified applicants with arrest and conviction records will be considered for the position in accordance with the California Fair Chance Act.

California Pay range for this role, with final offer amount dependent on skillset and experience, is $65k - $75k.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [email protected].