When our values align, there's no limit to what we can achieve.
 
At Parexel, we all share the same goal - to improve the world's health. From clinical trials to regulatory, consulting, and market access, every clinical development solution we provide is underpinned by something special - a deep conviction in what we do.

Each of us, no matter what we do at Parexel, contributes to the development of a therapy that ultimately will benefit a patient. We take our work personally, we do it with empathy and we're committed to making a difference.

Key Accountabilities:

Administrative tasks

• Collection and organization of incoming and outgoing correspondence (where required).
• Responsible for providing administrative support of signatures processes (wet-ink and e-signatures)
• Coordination / ordering / generation of PO# for translation services
• Printing, copying, faxing, mailing, scanning, and filing of correspondence and documents (agreements, PoAs, amendments, other site contracts-related documents)
• Arranging shipment for agreements, PoAs, amendments, other site contracts-related documents
• Coordinating delivery / scanning / sending of documents
• Supporting generation, compilation, and distribution of team key performance metrics for both, internal and external stakeholders
• Assisting with department-wide ad hoc queries, tasks and issues regarding systems, access and ticket resolution (e.g. CLM, Concur, KOFAX, PMED, VAULT)
• Support with reception, cataloging, classification and tracking of resource assignment and management needs, both regional and global construct

Additional

• Ad hoc support work and special projects (internal and external)

Skills:

• Proficient knowledge of Microsoft Office programs (Excel, Word and PowerPoint).
• Excellent organizational skills, discipline and attention to detail.
• Ability to handle multiple tasks efficiently and effectively in a dynamic environment.
• Proactive, result-oriented, confident, self-motivated, and driven / high energy.
• Flexible attitude with respect to work assignments and new learning.
• Team player with very good, professional interpersonal skills.
• Excellent communication skills (verbal & written).
• Confidentiality maintenance as well as use of discretion when carrying out tasks.
• Sense of urgency with strong client focus.
• Strong customer-oriented attitude
• Fluent in oral and written English
• Willingness to work in a multicultural environment and to value the importance of teamwork.
• Shows commitment to and performs high quality of work.

Knowledge and Experience:

• Assistant Site Contracts role requires 1 to 2 years of experience in administration support/project assistant role
• Working experience in a global, fast-paced environment

Education:

• Basic education in business / law / administration or related fields, or equivalent experience (advance university students are applicable)