Posted:
8/21/2024, 5:00:00 PM
Location(s):
St. Louis, Missouri, United States ⋅ Missouri, United States
Experience Level(s):
Junior ⋅ Mid Level
Field(s):
Customer Success & Support
Workplace Type:
On-site
Primary Duties & Responsibilities:
Student Records
Create, coordinate, and manage accurate student records data (undergraduate and graduate) in the student information system, including managing student records updates according to best practices and school and University policy (including registration and degree requirement changes and student program updates such as drops, adds, withdrawals, substitutions, waivers, independent studies, demographic and interdivisional information, etc.).
Assist the Arts & Sciences registrars and other staff members with items, such as evaluating, updating, and managing all information related to student academic records, including the administrative registration of students in special and/or problematic situations, report data preparation and retrieval, etc.
Evaluate and process grade changes, and support faculty in the posting of grades/grade changes.
Audit and verify student academic records for compliance with Arts & Sciences policies.
Maintain student electronic document files stored outside the student information system, including uploads, policy implementation, process ownership, and document verification.
Course Records
Maintain integrity of Arts & Sciences departmental course records, including regularly auditing courses across all departments to ensure adherence with policies and procedures.
Manage course records for Arts & Sciences courses and term-based scheduling details.
Work with Post-Baccalaureate (Post-Bac) and First Year Programs to support course registration and records.
Verify and post course information for publications and websites.
Provide support to Arts & Sciences Curriculum Committee and the Office of Graduate Studies Advisory Council.
Student Progress
Create and provide documentation and reports for issues related to academic progress/probation, financial aid and billing, etc.
Assist with the audit of student records to support the Committee on Academic Progress.
Provide verifications for enrollments, degrees earned, academic standing, and other official student and course-based reports.
Post credits to student records and transcripts.
Monitor student records to ensure compliance with academic regulations and program requirements for graduation.
Graduation Certification
Maintain student degree audits.
Support the graduation process by assisting in the preparation of graduation lists, identifying honors candidates, etc.
Track Intent to Graduate submissions.
Assist the Arts & Sciences registrars in resolving problems with graduating students.
Generate reports for the Arts & Sciences registrars and the school’s associate deans.
Proof degree list and awards list.
Assist with the undergraduate recognition ceremony and the graduate hooding ceremony.
Assist with the audit of student academic records and communication with students in preparation for graduation.
Support Arts & Sciences registrars with posting Latin Honors to student degrees.
Policy Compliance
Serve as a source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff throughout all Arts & Sciences departments.
Serve as a general office resource/contact for faculty, students, and staff, in addition to external inquiries on degree and/or enrollment verification, etc., and advise these individuals about registrar policies.
Serve as a liaison with University Registrar, Student Accounting, and Financial Aid offices in order to comply with registration deadlines, Commencement deadlines, and general Student Academic Affairs policies.
Work with the Office for International Students and Scholars to ensure students with visas maintain compliance with federal regulations.
Other Administrative
Perform Arts & Sciences registrars’ responsibilities when Arts & Sciences registrars are absent.
Assist with miscellaneous mailings and other duties as assigned.
Respond to miscellaneous questions and requests from students, administrators, faculty, staff, and alumni.
Coordinate events in conjunction with appropriate personnel. Book event space: arrange food, beverages, and other items as needed.
Organize event logistics.
Other duties as assigned.
Working Conditions
Job Location/Working Conditions
Normal Office Environment
Physical Effort
Typically Sitting at a desk or table
Equipment
Office Equipment
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
Work Experience:
Skills:
Driver's License:
Education:
Bachelor's degree
Certifications:
Work Experience:
Skills:
Ability to Work Under Pressure, Analytical Thinking, Computer Keyboards, Computer Literacy, Customer Service, Data Entry, Deadline Management, Detail-Oriented, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Windows, Oral Communications, Problem Solving, Report Writing, Student Support Services, Teamwork, Working Independently, Written CommunicationFor frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
Website: https://ifebp.org/
Headquarter Location: Brookfield, Wisconsin, United States
Employee Count: 51-100
Year Founded: 1954
IPO Status: Private
Industries: Human Resources