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Job Description

Tokyo Electron U.S. Holdings is searching for an event specialist to assist our Marketing and Communications Department’s Branding and Events Team. The position will report into the Manager of Brand and Events.

This specialist should have strong communication skills, both written and oral, as well as strong interpersonal skills to effectively collaborate with multiple members associated with the events.

Typical events planned by the team are: exhibits at tradeshows (such as SEMICON) and external technical and business conferences, internal conferences, award ceremonies and dinners, senior management meetings, and employee meetings.    

As multiple events are being planned concurrently, the event specialist should be able to multitask and prioritize across multiple events to meet deadlines and event milestones.

Responsibilities

• Plan and organize internal and external events assigned, both locally and around the U.S.  This includes:

  • Creating, implementing and controlling event budgets.

  • Establishing relationships with vendors and suppliers for events. Typical examples would be caterers and venue owners (e.g. hotels, restaurants).

  • Establishing detailed timelines and deadlines for items such as: marketing material preparation, catering arrangements, procurement of needed supplies, and other event specific needs.

  • Executing the plan and providing event data and reports as required.

• Effective communication with all parties including, clients, vendors, team members, manager, etc. on details and progress of events.

• Ensure customer (event owner/sponsor) satisfaction by offering needed service and assistance to event participants.

• Maintain an inventory and directory of marketing giveaways and supplies for the department.

Qualifications and Requirements

• Bachelor's degree in Marketing, Business Administration, Project Management, or other related fields.

• 4+ years of experience in marketing coordination, event planning, or a similar role.

• Proven experience in conference and event marketing.

• Strong organizational and project management skills.

• Strong communication and interpersonal skills.

• Strong collaboration and relationship building skills.

• Ability to multi-task is critical to success

• Proficiency in Microsoft Office Suite and marketing software/tools.

• Familiarity with Monday.com or other program management tools.

• Familiarity with social media platforms and online marketing strategies.

• Experience with budget management and vendor negotiations.

• Occasionally lift and/or move up to 30 pounds.

• Some domestic (US) travel required (10-15%).

• TEL operates on a hybrid work model which requires at least 3 days a week in our downtown Austin office.

Overview, Responsibilities, Qualifications:

Tokyo Electron (TEL) U.S. Holdings is searching for an event specialist to assist our Marketing and Communications Department’s Branding and Events Team.

This person should have strong communication skills, both written and oral, as well as strong interpersonal skills to effectively collaborate with multiple members and teams associated with the events.

Typical events planned by the team are: exhibits at tradeshows, external technical and business conferences, internal conferences, award ceremonies, executive management meetings, and employee meetings.

Plan and organize internal and external events around the U.S. This includes creating, implementing and controlling event budgets, establishing relationships with vendors and suppliers, establishing and managing detailed timelines and deadlines, executing the plan, and providing event data and reports as required.

Bachelor's degree in Marketing, Business Administration, Project Management, or other related fields. 3+ years of experience in marketing coordination, event planning, or a similar role. Experience with budget management and vendor negotiations.

TEL operates on a hybrid work model which requires at least 3 days a week in our downtown Austin office.

Physical Demands and Work Conditions:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role; however, some filing is required, which would require the ability to lift files, open filing cabinets and bend or stand as necessary. This position requires the ability to occasionally lift office products and supplies, up to 35 pounds. This position also requires 4 to 6 hours per day at a computer screen/keyboard

Diversity creates an innovative culture. TEL US is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Subsidiary

TOKYO ELECTRON U.S.HOLDINGS, INC.