We are looking for a detail-oriented and proactive Accounts Payable Assistant to join our Finance Team.

In this role, you will ensure that vendor invoices are processed accurately, efficiently, and in compliance with company policies and statutory requirements. The Accounts Payable Assistant plays a key role in maintaining strong relationships with vendors and internal stakeholders, supporting payment accuracy, and ensuring timely resolution of queries. You will also contribute to continuous improvement initiatives within the Shared Service Center (SSC) Accounts Payable team.

Key Responsibilities

• Review and validate invoices, ensuring compliance with Accounting, VAT, and company policies
• Match invoices (Cost of Sales) against purchase orders and deliveries in ERP systems
• Code and process indirect invoices through automation and approval workflows in Basware
• Manage and resolve vendor queries and purchase order issues with both internal and external stakeholders
• Process domestic and international payment runs, including upload into banking platforms
• Validate, process, and monitor manual and one-time payments
• Perform monthly reviews and reconciliations of the AP ledger (including debit balance clearing)
• Manage vendor accounts and perform statement reconciliations
• Monitor and maintain the AP central mailbox, ensuring queries are actioned within 24–48 hours per guidelines
• Ensure new vendor setups and master data change requests are correctly approved and compliant with company procedures
• Support monthly AP KPI reporting and dashboard updates
• Contribute to ad-hoc projects
• Manage archiving and retrieval of AP documentation in line with company and statutory requirements
• Maintain and update AP process documentation and task lists
• Foster a culture of continuous improvement in AP processes, controls, and automation initiatives

Skills and Competencies

• Strong attention to detail and accuracy in high-volume processing
• Efficient, well-organized, and skilled at managing time to deliver results on schedule
• Strong communication skills for effective collaboration with vendors and internal teams
• Good knowledge of SAP or other ERP systems and good knowledge of MS Excel
• Understanding of AP processes, VAT rules, and accounting basics
• Problem-solving mindset with a proactive approach to resolving issues
• Ability to work effectively in a multinational and fast-paced environment
• Fluency in English (mandatory); German is considered a plus

Qualifications and Experience

• Previous experience in Accounts Payable, Finance, or a Shared Service Center environment
• Strong working knowledge of invoice processing, reconciliations, and payment runs
• Experience with AP automation tools or process improvement initiatives is desirable

What We Offer

• Opportunity to work in an international and dynamic environment
• Exposure to global finance processes and systems
• Professional development, training, and career progression within the Finance team
• Competitive compensation and benefits package
• A collaborative culture that values continuous improvement and teamwork