The Associate Accountant supports the company’s financial operations by managing end‑to‑end billing, accounts receivable, and client account maintenance. This role is responsible for generating accurate invoices, processing payments, resolving billing discrepancies, and serving as a primary contact for billing inquiries. The Associate Accountant also prepares financial reports, ensures compliance with accounting policies, and collaborates with internal teams to maintain accurate billing data. In addition to billing responsibilities, the role provides support for vendor invoice processing, purchase requisitions, and vendor reconciliations to help maintain strong financial controls and efficient procure‑to‑pay operations. 

What You Will Do at Graco 

Billing & Invoicing Operations 

• Generate, review, and send accurate invoices in alignment with client‑specific, contractual, and company billing requirements. 

• Record payments, apply cash accurately, manage accounts receivable, and follow up on late or missed payments. 

• Investigate and resolve billing discrepancies, denied claims, or payment mismatches, including preparing corrections or appeals when required. 

• Maintain and update client account information within billing systems, ensuring accuracy, completeness, and data integrity z

 Client & Internal Communication 

• Serve as the primary contact for billing‑related questions, resolving client inquiries and addressing disputed charges. 

• Negotiate payment arrangements when needed and ensure positive client interactions. 

• Coordinate with internal teams such as Sales, Project Management, and Operations to gather billing details and validate work performed. 

Financial Reporting & Compliance 

• Prepare billing‑related financial reports, statements, aging summaries, and audit documentation.

• Ensure compliance with company billing policies as well as state, federal, and industry‑specific regulations. 

• Assist in the month‑end close process by identifying and accruing invoices not yet received or processed. 

Vendor Invoice Management & Procure‑to‑Pay Support 

• Review and approve vendor invoices for accuracy and compliance with contracts and company policies. 

• Prepare purchase requisitions ensuring proper approvals, supporting documentation, and accurate accounting. 

• Enter corresponding purchase order receipts and reconcile vendor statements with company records. 

• Contribute to continuous improvement of vendor management and procure‑to‑pay processes. 

• Assist in onboarding new vendors, ensuring proper setup and required documentation are obtained. 

Contract Management & Administrative Support 

• Assist in maintaining copies of IT/Corporate Marketing contracts, SOWs, and quotations, including uploading them to the legal contract‑tracking site. 

• Maintain the software contract master list and prepare monthly summaries of upcoming renewals for IT leadership. 

• Assist in enforcing IT accounting policies and processes, including providing training during employee onboarding or when acting as a resource to existing team members. 

• Prepare vendor‑related financial reports such as vendor aging summaries and expense reports. 

What You Will Bring to Graco 

• 2‑Year Associate’s degree in Accounting or related field. 

• 4+ years of experience in Accounts Receivable, Billing, Accounts Payable, or equivalent experience, including experience with an Oracle or equivalent AP/AR system. 

• 10‑key proficiency and a strong understanding of general accounting terms and concepts. 

• Excellent attention to detail and organizational skills. 

• Demonstrated ability to independently identify and resolve the root cause of discrepancies. 

• Proficient with Microsoft Excel and Word. 

• Proficiency in Oracle and billing/financial systems; familiarity with pricing or billing software is a plus. 

• Strong analytical and problem‑solving skills with a high degree of accuracy. 

• Excellent communication and interpersonal skills. 

• Ability to work effectively in a team‑oriented environment. 

Accelerators 

• Bachelor’s degree in Business, Finance, Economics, Accounting, or a related field.