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Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Professional

All Job Posting Locations:

Warsaw, Masovian, Poland

Job Description:

Business Support Specialist – Johnson & Johnson Innovative Medicine, Poland

J&J Innovative Medicine in Poland is seeking a Business Support Specialist to help coordinate events, streamline processes, and support collaboration across teams. This role plays an essential part in creating smooth operations and well‑organized activities that enable teams to do their best work.

The position involves planning and delivering internal and educational events, managing critical documentation, guiding processes from start to finish, and helping teams stay connected locally and across the region.

Strong coordination, attention to detail, and a proactive mindset will contribute to success in this role. There is also frequent involvement in shaping project plans, improving existing ways of working, and supporting cross‑functional initiatives.

Key Responsibilities:

• Planning and organizing internal company events and educational meetings with healthcare professionals in collaboration with a travel agency

• Coordinating business processes to ensure events and activities run efficiently

• Managing agreements, documentation, and process requirements

• Monitoring workflows, following up on actions, and ensuring consistency

• Preparing and consolidating data, insights, and reports

• Reviewing programs and recommending improvements or new approaches

• Contributing to the design and implementation of programs and projects

• Supporting project planning with cross‑functional teams or leading smaller initiatives

• Helping resolve project issues, escalating exceptions, and proposing next steps

• Communicating with local departments and regional partners to keep documentation on track

• Ensuring accurate data entry into local systems

Qualifications:

• 2–4 years of experience in event operations, sales support, commercial roles, or similar areas

• Prior experience in the pharmaceutical industry will be considered an asset

• A Bachelor’s degree or equivalent education

• Strong organizational skills and comfort working with deadlines

• Experience with project planning or coordination

• Learning agility and openness to new ideas

• Clear communication and presentation abilities

• A collaborative mindset and experience building effective working relationships

• A detail‑focused and results‑oriented approach

• Analytical skills and confidence working with data

• Proficiency with MS Office, especially Excel and PowerPoint

• Proficient in Polish & English is required

• High ethical standards in all business activity

What we offer

Joining Johnson & Johnson Innovative Medicine means becoming part of a team that values integrity, collaboration, and continuous learning. The role provides opportunities to work across functions, contribute to meaningful projects, and support events and initiatives that make a real impact.

The anticipated base pay range for this position is 121.000 PLN gross/year - 194.350 PLN gross/year.

In addition to base pay, we offer the following benefits*: an annual bonus with set target depending on pay grade / location, where the actual amount is based on the employees’ and companies’ performance of the previous calendar year.

Moreover, we offer vacation days, parental leave for a minimum of 12 weeks, bereavement leave, caregiver leave, volunteer leave, well-being reimbursement, programs for financial, physical and mental health. We also offer service anniversary and recognition awards, and subject to the terms of their respective plans, employees - and in some location’s eligible dependents - can participate in several insurance plans. For more information, visit Employee benefits | Supporting well-being & career growth | Johnson & Johnson Careers.

*This is for informative purposes only. Amounts and actual benefits may vary by location and are subject to change.

 

 

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Behavior, Business Writing, Communication, Customer Centricity, Data Capturing, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, Typing