Activities Coordination, Execution and Logistics

• Coordinate and execute the logistical aspects of initiatives, activities, and programs assigned.
• Support activities coordination across service lines.
• Support program tasks on demand, for example:  RSM Community Connects, the Trainee Program, and the Internship Experience (welcome sessions, monthly workshops, and Interns’ Day celebration support).
• Assist with RSM corporate celebrations such as Recognition events, International Days, and firm days.
• Assist with RSM business activities, and others as needed
• Coordinate with the Workplace Experience team on venue and catering selections and other internal input requests.
• Attend strategic-initiative planning meetings, take notes, and follow up on action item

Brand Growth and Communications Support 

• Coordinate the social media content-creation schedule and calendar for the projects assigned.
• Organize employee participation in content creation, including video and photography for the projects assigned.
• Coordinate with the Manager on internal content needs (digital and physical office content) for the projects assigned.
• Assist with specific recruitment-marketing requests and RSM US Careers Site updates for the projects assigned.

Project Follow-up and Tracking 

• Provide systematic follow-up and tracking for all assigned initiatives.
• Monitor program timelines, deliverables, and stakeholder task completion.
• Maintain program tracking systems and provide regular status updates, including calendars and scheduling coordination.
• Contribute input to documentation, best practices, and process-improvement reports and templates.
• Assist with meeting coordination, agenda preparation, and action-item tracking.
• Support post-event reports and feedback summaries.

Project Follow-up and Tracking 

• Provide systematic follow-up and tracking for all assigned initiatives.
• Monitor program timelines, deliverables, and stakeholder task completion.
• Maintain program tracking systems and provide regular status updates, including calendars and scheduling coordination.
• Contribute input to documentation, best practices, and process-improvement reports and templates.
• Assist with meeting coordination, agenda preparation, and action-item tracking.
• Support post-event reports and feedback summaries.

EDUCATION/CERTIFICATIONS

• Bachelor’s degree in business administration, Communications, Marketing, Event Management, or related field or equivalent experience.
• 3-4 years of experience in project coordination, event management, data management, operations or administrative support roles

TECHNICAL SKILLS

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, OneNote, etc.).
• Familiarity with project management tools and social media platforms.
• Familiarity with social media management preferred.
• Experience in event planning, coordination, or logistics preferred.
• Understanding of project management methodologies.
• Experience working with external vendors and service providers preferred.
• Proficiency written and verbal communication skills in both English and Spanish.
• Bilingual proficiency in English and Spanish (intermediate to advanced written and oral English skills).
• Strong follow-up and tracking capabilities.
• Detail-oriented with strong quality control and data driven mindset.

SOFT SKILLS

• People-oriented, and proactive, able to solve problems and work independently.
• Strong interpersonal skills and ability to work effectively with diverse teams and stakeholders.
• Professional ability to represent the organization effectively.
• Customer service orientation and positive attitude.
• Creative thinking and adaptability to changing requirements.
• Willingness to learn and grow within the organization.
• Strong organizational skills, time management and multitasking abilities with excellent attention to detail.
• Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.
• Demonstrates curiosity and willingness to learn new tools, including AI tools such as Microsoft Copilot and collaborative platforms (e.g., Copilot), to support coordination, content, and reporting.