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We are looking for a Projects Coordinator H/F. The role is based in Paris.

Job Description Summary

The project Coordinator (PC) is responsible for ensuring all assigned projects are documented, uploaded to the client project platform ensuing all data entry is correct, in line with the client’s expectations and that of the Project Managers. They will also be responsible for the administration of the project managers ensuring the team as a whole is successful in its goals and objectives.

The role ensures efficient and consistent updates on all project activities to meet the contractual obligations, helping to achieve the Client’s regional on time project delivery objectives, financial management and control, data consistency and risk management.

Roles and Responsibilities:

• Ownership

Assist the Project Managers to develop the project plans

In advance of the project commencement load all projects onto the client project platform

Constantly monitor the progress of all projects under their control

Ensure regular review of data

Provide analytics review

Collate and review supply chain quotes

Understand the local client’s key business drivers

Support the FM and Clients team to upload small works where applicable to OVP

• Client/Stakeholder Management

Serves as primary point of contact for JLL for the JPMC Account with regards to projects

Accountable for the client project platform is regularly updated to meet contractual obligations of JLL for the JPMC Account

Manage relationships with key stakeholders in the Client’s organization

Work with the project managers to plan, schedule and constantly review the capital plan works and especially those allocated to JLL

Work with the FM team to develop a plan, schedule and consistently review the BAU/small works plan

Develop and maintain a detailed understanding of the Client’s business and key factors influencing their requirement for our services

• Financial Management

Work with the project managers/owners to collate, review and upload quotes for projects

Provide reports and gaps in project financial process

Help support the agreed country growth targets for their sub-regions.

Develop and understanding of the services provided by Jones Lang LaSalle. Identify opportunities to cross-sell services and make recommendations for growth.

• Contract Management

Ensure all aspects of the role are adherence to the contract

Responsible for the reporting of key performance indicators, service levels and other measures

Escalation of requirement for change and ensure change control process is adopted and implemented

• Operations

Facilitate the transfer of information for projects delivered under the IFM contract throughout EMEA (Europe, Middle-East and Africa)

Keep information on client project platform up to date

Transcend some of the client project platform skills to the general working team in order to help assist collaboration and efficiency

Organise communications according to time zones and to integrate with the 19-20 Project Managers that host the projects throughout EMEA

Report with clarity and precision to members of the team

To apply you need to be / have:

• Minimum 1 year’ experience in a similar role,

• Experience in handling client and/or Firm sensitivities’ knowing when to escalate with urgency, or how to de-escalate certain risks,

• Experience in translating client needs into existing or new business growth,

• Technical Competences: to understand Technical Processes for project coordination, reporting of all financial aspects of the project,

• Quest for Excellence: the delivery optimization and continuous improvement, performance Management of the project management team,

• Project Management & Organizational Skills: planning & organizational skills to prioritize work and meet tight deadlines,

• Demonstrated client relationship skills,

• Demonstrated people skills – ability to work effectively within a team effectively and work openly, constructively and collaboratively,

• Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English & French); also an active listener,

• Self-motivated and confident,

• Flexible – able to adapt and effectively deal with rapidly changing, stressful situations,

• Able to work independently and be a team player,

• Exhibits honesty & trustworthiness.

Location:

On-site –Paris, FRA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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