GENERAL ADMIN DUTIES

Filing and cleaning files, photocopying, prints Identified Funds receipts, SIF’s and blank contracts, answering phones, shredding, Ownership Certificates, helping colleagues when needed, etc.

WORKING RELATIONSHIPS:

REPORTS TO:                          Sales Administration Manager-Europe

INTERFACES WITH:               Sales Administrator at Mallorca.

DAILY JOB FUNCTIONS:

• Check the documentation in the trays for the Sales Executives are always updated and filled.
• Photocopying SIF’s for all resorts and blank copies of the Term Sheets.
• Shredding the documents with PII information.
• Enroll new clients in to the Bonvoy Rewards Program
• Answering the phones and take accurate messages
• Any other admin related task as requested by Manager
• To prepare the mail out (stickers)

CLOSINGS

• Printing reports from Universe weekly in order to keep track of all closed contracts.
• Send Ownership Certificates to clients.
• Clean the files and remove the PII information.
• File the folders in the Sales Admin filing cabinets or porta cabin.
• Flowers

SCANNING

• Cleaning, scanning and organizing files for storage

REQUIREMENTS:

• Must be fluent in English and Spanish
• Advanced skills in the use of Microsoft Software
• Ability to work under pressure and manage multiple tasks
• Must be able to adapt to a flexible working days and hours
• Good analytical and communications skills
• Be able to identify and have comprehension of PII information
• Be able to use the scanner machine

Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.