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Closing Date:

09/19/2024

Type of Position:

Instructional Development

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

CHP | Health Prof Student Success

Department's Website:

https://healthprofessions.uams.edu/

Summary of Job Duties:

The Education Coordinator within the College of Health Professions reports directly to the Associate Dean for Student Affairs and assumes responsibility for various duties aimed at supporting the efficient functioning of 15 academic programs. These responsibilities include: admissions processing and student advising, and verification of the academic catalog.
The College of Health Professions (CHP) serves the state of Arkansas as the primary arm of the University of Arkansas in offering programs that provide education, service, and research in the allied health professions. The CHP mission is achieved through the varied offerings of its departments. The College, the only one of its kind at an academic health science center in Arkansas, has as its main role the education of allied health professionals to serve in the health care delivery system in the state. The specific educational programs currently offered within the College of Health Professions are provided by ten academic departments. They include: Audiology and Speech Pathology; Dental Hygiene; Dietetics and Nutrition; Genetic Counseling; Imaging and Radiation Sciences (Diagnostic Medical Sonography, Nuclear Medicine Imaging Sciences, Radiologic Imaging Sciences); Laboratory Sciences (Cytotechnology, Medical Laboratory Sciences); Occupational Therapy; Physical Therapy; Physician Assistant Studies; and Respiratory Care.
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
All UAMS employees will treat others with Dignity and Respect. We communicate and share complete and unbiased information, assuring our colleagues receive timely, complete, and accurate information in order make informed decisions.

We participate in institutional initiatives and encourage the participation of others. We collaborate in policy and program development, implementation, and evaluation using best practices in delivering quality service. All duties will be performed in accordance with the UAMS Core Concepts of Patient and Family Centered Care set forth by UAMS. These core concepts allow for an approach to health care that shapes policies, programs, facility design and staff day-to-day interactions. It leads to better health outcomes and wiser allocation of resources, and greater patient and family satisfaction. The core concepts of patient and family centered care consist of Dignity & Respect, Information Sharing, Participation, and Collaboration.

Direction: This position establishes methods and procedures for attaining specific goals and objectives, and receives guidance in terms of broad goals. Only the final results of work are typically reviewed.

Qualifications:

Minimum Qualifications

• Bachelor's Degree in communications, business administration, student affairs, student services, or other related field plus plus 3 years' experience coordinating education programs required OR High School Diploma/GED Plus seven (7) years experience coordinating education programs required.

Knowledge, Skills & Abilities:

• Microsoft Office applications: Word, Excel, Access, PowerPoint, Outlook 
• Excellent customer service skills 
• Detailed oriented, team-oriented, have ability to multi-task, excellent time management skills Excellent organizational and interpersonal skills with the ability to delegate and follow-up Strong problem-solving skills 
• Ability to work independently and interdependently 
• Excellent verbal and written communication skills 
• Ability to work under deadline pressure 
• Ability to work in a diverse environment with people from various cultures, backgrounds, socioeconomic status, etc. 
• Ability to maintain confidentiality requirements and laws 
• Must have excellent communication and customer service skills.

Preferred Qualification

• Experience with Workday Student

Additional Information:

Responsibilities:

Admission Processing/Advising/Testing:  

Phone, in-person, and email academic advising of students interested in allied health professional programs.  Workday Student application management (including, but not limited to importing and exporting data, updating applicant statuses, updating applicant checklists, adding pre-enrollment holds, maintaining applicant files, entering transfer credit, calculating GPAs, verifying degrees when applicable, assisting students with the application process, fixing application errors, communicating/coordinating with UAMS Academic Computing and the Office of the University Registrar on new student processes and equating transfer credit, review and processing of admission letters). Active participation in Student Affairs Academic Admissions Committees. Advising the programs’ faculty on what courses can and cannot meet prerequisite requirements. Working with and coordinating with the programs’ faculty to ensure eligibility requirements compliance. Data conversion testing Workday Student software bundle updates as assigned by Academic Computing. Teaching new faculty/staff members how to use Workday Student to complete their required tasks. Assist/provide backup, as directed by the Associate Dean for Student Affairs, to the Executive Assistant with admissions tasks such as uploading transcripts and other documents that are received, accurately recording those details on the Education screen, updating statuses, checklist, etc.  

New Student Compliance:

• Assists the Associate Dean for Student Affairs in monitoring compliance requirements for all newly admitted students into the college, which is about 600+ each fall, 200+ each spring, and around 50+ each summer.
• Responsibilities include, but are not limited to adding students to Blackboard, emailing compliance instructions to new students, frequently checking Blackboard and Workday Extended Enterprise Learning daily (leading up to the start of each semester) to check on the successful completion of assigned Compliance trainings, removing compliance holds from student GUS accounts once they have completed all Compliance training requirements, backing up previous Blackboard courses on the G:\ drive before adding in each new cohort each year, assisting students with compliance processes by phone, email, and in-person.  

Scholarships:

Assist the Scholarship Committee Chair with various responsibilities throughout the scholarship application opening and closing processes.

Responsibilities include, but are not limited to Sending notifications to references/recommenders as requested by students or by the references themselves, Compiling and cleaning up all application and recommendation data once the application process closes, Matching up recommendations to applications and filtering out in complete applications, Generate PDFs and physical binders of all completed applications and matched recommendations for the Scholarship Committee to use in their evaluations, Setting up Excel files for the Scholarship Committee to use as evaluation tools when deciding on scholarship awards, Generating and sending out letters to scholarship applicants. This includes students who were awarded scholarships and students who were not,  Generating mailing labels for invitations to the Scholarship Reception, including to the scholarship awardees and also the scholarship donors, Assisting with set-up, during, and clean-up responsibilities at the Scholarship Reception, which is after normal business hours.  

Other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

List of three Professional References (name, email, business title), Resume

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Hearing, Sitting, Talking

Frequent Physical Activity:

Feeling, Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

Crawling, Crouching, Kneeling, Reaching, Standing, Stooping, Walking

Benefits Eligible:

Yes