Scheduled Hours

40

Position Summary

Assists program director in the management and direction of fellow and/or resident training program ensuring program compliance with regulatory agency standards and maintaining essential documentation for program. Coordinates educational activities for incoming and current residents and/or fellows and functions as a liaison between residents, fellows, departments, attending physicians, administration and outside institutions.

Job Description

Primary Duties and Responsibilities

• Assists in all aspects of departmental recruitment process, including database management, mailings, email correspondence, accommodations, virtual hosting, and scheduling interviews.
• Manages residency files from onboarding through graduation, tracks credentialing and licensure, and reviews resident records for program compliance. 
• Coordinates program verification process for residency program graduates.
• Maintains New Innovations (Resident Management Online Program), enters schedules, creates evaluations, duty hour logs, conference attendance, and compiles reports.
• Assists in all aspects of academic year-end events and graduate compliance.
• Provides direct administrative coordination and assistance to the Manager of Medical Education Programs and the Director of Administration including scheduling and coordinating events and meetings throughout the year.
• Assists with visitors and guests as necessary, answers office phone, routes mail and faxes, and maintains resident lounge.
• Coordinates Program CME activities and monitors lecturer compliance.     

Preferred Qualifications

• Minimum of two years’ experience working with residency training programs or other graduate medical education working experience.
• Effective written and verbal communication skills and interpersonal skills. 
• High level of organization, attention to detail and multi-tasking skills. 
• Working knowledge of PC, word processing, spreadsheets and other standard office equipment. 
• Ability to function independently, use discretion, maintain confidentiality and problem solve.

Required Qualifications

Bachelor's degree or an equivalent combination of education and relevant experience totaling four years.

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.