Account Payable Specialist / Accounts Payable Executive

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Job Description

The Accounts Payable Executive will be responsible for day-to-day recording and accounting of the procure-to-pay process, including treasury operations for the company. You will be responsible for validating the vendor and invoice inputs, calculating the payment amounts, as well as identifying ways to improve the quality, consistency, and efficiency of the procure-to-pay process. To do this effectively you will need to liaise with other teams and coherently solve all stakeholders’ queries.

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Key Responsibilities

• Manage and execute vendor onboarding with documentation, maintaining vendor master, accounting vendor invoices, TDS deductions and payment to vendors as per the payment terms.

• Post day-to-day invoices, month-end journals like reclass journals, monthly, quarterly, and annual accrual journals.

• Prepare and support month end reporting, including provisions calculation, schedules, and analysis of all payments to vendors and employees.

• Collaborate with cross functional teams for smooth day-to-day operations.

• Verify employee expense claims as per the Company policy, accounting, and prepare list of payment to the employees for review.

• Booking of intercompany invoices to parent/affiliate companies.

• Manage and comply with local, state, and federal government reporting requirements and tax filings.

• Prepare weekly and monthly bank reconciliation statement and documentation.

• Provide support to internal, statutory and tax audits related queries.

• Develop and document business processes and accounting policies to maintain and strengthen internal controls.

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Knowledge and Skills Required

• Commerce Graduate or post-graduate with 2–3 years of experience in Accounting and Accounts Payable function, ideally with experience in medium-to-large organizations.

• Good in accounting ERP like NetSuite, procurement system Coupa and Microsoft Office – intermediate to advanced expertise in Microsoft Excel.

• Meticulous attention to detail and accuracy in data handling.

• Ability to meet and establish deadlines.

• Flexibility and the ability to thrive in a fast-paced environment.

• Strong analytical, time-management, inter-personal and communication skills, and an effective team player.

• Strong collaborative skills and ability to work in a dynamic environment.

• Knowledge and experience in Accounts Payable and Travel and Expense management function for both India and USA region is preferable.

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Competencies

• Business Acumen

• Communication

• Consultation

• Ethical Practice

• Global & Cultural Awareness

• Working across boundaries

• Customer Orientation