Job Title

Human Resources Specialist II

Agency

Tarleton State University

Department

Employment Services

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University is seeking an experienced and passionate customer service-oriented, highly collaborative, human resources professional to fill vacancy in the employment support team. The ideal candidate will possesses minimum qualifications and a strong ability to work well within a team.

Under the general direction of the Director for Employment Support, the Human Resources Staffing Specialist II, provides university wide customer support and guidance related to student employment, graduate employment, and adjunct faculty employment processes while providing general customer service to visitors and customers.  Compiles reports and documents and analyses data for validity, accuracy, and processes correction of integration errors. Oversees, coordinates, and evaluates new student hire request submissions. Develops and maintains standard operation procedures specific to the student hire, graduate assistant hire, and adjunct pre-hire processes and related tasks. Serves as a member of the employment support team and serves on projects or initiatives as appropriate.

This position may work remotely on a regular basis, with a minimum of expected in office presence of at least three days per week.  Work hours: Monday to Friday from 8AM to 5PM or as work requirements indicate. Position may require work responsibilities outside of normal business hours; work hours may vary during peak season.

Must be able to work remotely at the request of the University.

Job Description

• Documents, administers, and revises human resources standard operating procedures specific to student hire, graduate assistant hire process and adjunct hire workflow based on internal guidelines, policies, and relevant regulations. Assists in the planning, developing, revising, and implementing of current student hiring processes.

• Student employment, Graduate Assistant employment, and Adjunct employment: Manages end-to-end direct hire process from initial request through onboarding. Ensures process consistency and data validity. Assists in the new employee onboarding. Monitors hire submissions for accuracy and works with hiring departments, payroll, benefits, and other data specialists to resolve errors.

• Receives staffing actions for student workers, graduate assistants, and adjunct faculty, prepares, and collects required documentation, reviews and approves actions in HRIS (Workday) or sends back to requestor for correction. Sorts and organizes data as appropriate.

• Maintains and processes records in HRIS (Workday) and employee personnel files. Maintains accurate employment files and ensures compliance with applicable laws and regulations.

• Collaborates with various departments to support the student, graduate, and adjunct faculty experience. Develops, presents, and revises student hiring trainings to hiring managers and staffing support personnel.

• Compiles and prepares reports for financial aid representatives to assist with federally funded employment initiatives and programs such as federal work study and intern to learn programs.

• Compiles internal personnel reports, termination error logs, and compensation reports for review, analysis, and application to provide accurate and timely data to stakeholders.

• Assists in separation processing and facilitates the development of filing systems, retention, and disposal schedules. Ensures compliance with Records Retention requirements for termed employees.

• Maintains secure file retainment and follows university processes for protecting confidential information.

• Serves as primary point of contact for all new student workers, graduate assistants, and adjunct faculty and assists with pre-hire actions.

• Provides training and guidance to human resource specialist I team members.

• Serves as primary back-up for front desk support. Works with Employment, Benefits, and Employee Development teams to ensure delivery of customer service. Provides complex and detailed information necessary for daily office operations. Assists with Tier 1 level HR-related inquiries and delegates Tier 2 level HR-related inquiries to human resource partners.

 

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

 

Supervision Received/Given  

Position may supervise data I specialists in the absence of or under the guidance of the director.

 

Minimum Qualifications

• Education – bachelor’s degree in applicable field or equivalent combination of education and experience.

• Experience – two years of related experience

 

Skills and Qualifications:

• Ability to read, interpret, and verify data from multiple formats.

• Knowledge of data retrieval and storage systems.

• Ability to build partnerships and foster a customer-focused environment: deliver exceptional service and be resourceful.

• Ability to work with a sense of urgency.

• Ability to communicate clearly and effectively to ensure understanding.

• Innovative, problem solver and self-motivated, self-disciplined, and able to function independently as well as successfully part of a team.

• Ability to analyze and solve problems.

• Proactive and independent with the ability to take initiative.

• Excellent computer proficiency (MS Word, Excel, PowerPoint, Teams).

• Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems.

• Proficiency in documenting processes and keeping up with industry trends. 

• Familiarity with laws, regulations, and best practices applicable to hiring.

• Demonstrated commitment to confidentiality of highly sensitive information.

Salary

Commensurate with experience

Salary Range

The target base annual salary range is $49,000 to $68,330.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. Tarleton State University offers a career filled with purpose and opportunity in addition to competitive wages. As part of the Tarleton family, the following benefits are also available to full time and qualifying part time employees:

Educational Benefits - employee perks that help enrich, grow, and foster career and professional development:

• Family Education Benefit (Tuition Scholarship) – scholarship opportunities for Tarleton employees, their spouses, or their dependents available after 6 months of continued full-time employment. Click the link to learn more about this incredible Texan benefit!

• Masters Educational Assistance – is designed to invest in and assist employees further their knowledge, skills, and job effectiveness through 100% of eligible tuition and fees being paid on enrollment. Click link for additional guidelines and details!

• Doctoral Educational Assistance – Full-time budgeted employees at all A&M System Universities, Agencies, and System Offices are qualified for reimbursement of tuition and mandatory fees. Eligibility: This program is applicable to the pursuit of a first doctorate degree only to full-time, budgeted employees who have been in a position no less than 2 long semesters. Click the link for additional details!

Employee Health, Wellness, and Financial Planning

• Fully covered employee health insurance

  • Reimbursement of Insurance Premium Deductions! The State of Texas contributes to eligible employees’ insurance coverages as of the 1st day of the month following 60 days of employment in an eligible position. For those who elect coverage PRIOR to the first of the month after 60 days of employment, Tarleton State University will reimburse employees the State contribution towards health coverage during those first 60 days.

• Dental insurance

• Vision insurance

• Retirement and Insurance programs

Paid Leave

Tarleton employees enjoy one of the greatest PTO packages in the area!

• Paid sick leave

• Holiday pay

• Vacation

• Longevity pay

• Paid Birthday Leave – Tarleton State University awards all leave-eligible employees paid time off for their birthday!

Other

• Complimentary tickets to all Athletic and Performing Fine Arts events!

  • Tarleton Employees enjoy two complimentary general admission tickets for athletics and performing fine arts events on campus! Join Texan Nation on the bleachers or in the auditorium.

• Employee Wellness Release Time

• Staff Gym Membership Discount with Campus Recreation

• and other Tarleton Discounts

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.