Job Summary

Job Description

Job Summary:

Under the supervision of Payroll Tax Manager, execute the company's payroll tax processes and procedures, handle complex payroll tasks, including resolving discrepancies, ensuring timely tax payments, and implementing system improvements. This position is essential for maintaining the integrity of the payroll tax system and ensuring that the organization meets its tax obligations.

Major Responsibilities:

• Providing input and advice on tax updates, payroll and employment tax.

• Monitor changes in payroll tax laws and regulations and ensure payroll tax systems are updated accordingly.

• Identifies and resolves escalations and complex issues, provides root-cause analysis, and implements process improvements to prevent recurrence.

• Research and respond to Federal, State and Local tax agency tax notices.

• Review and submit tax notices to the company tax service. Identify and intervene on high priority tax notices (failure to file and underpayments), resolving directly with an appropriate agency. Process quarterly tax returns or late originals as needed.

• Work with cross-functional teams to resolve payroll tax issues and implement process improvements.

• Develops and maintains process documentation (e.g. standard operating procedures and job aids) to ensure a complete, accurate, and up-to-date representation of tax processes.

• Responsible for quarter-end processing, researching and resolving employee, tax and profile variances between Workday and ADP to ensure accurate reporting.

• Facilitate the daily/monthly/quarterly wage reconciliations and tax filing requirements, including year-end reporting, W-2s, W-2Cs and amendments.

• Research and produce complex reports which may require in depth analysis.

• Complete post payroll audits and reporting, prepare metrics and track errors using Workday and ADP technology and reporting tools.

• Work on special projects as required, including acquisitions, mergers and divestments, internal and external audits.

Minimum Job Requirements:

Education

Bachelor’s degree and at least 4 years of experience processing multi-state payroll taxes OR high school diploma or equivalent and at least 6 years of experience processing multi-state payroll taxes.

Work Experience

Bachelor’s degree and at least 4 years of experience processing multi-state payroll taxes OR high school diploma or equivalent and at least 6 years of experience processing multi-state payroll taxes.

Knowledge / Skills / Abilities

• Experience analyzing and reporting data to identify issues, trends, or exceptions.

• Experience processing all relevant details to payroll tax, understanding and prioritizing their importance and drawing clear and concise conclusions.

• Strong data analysis skills.

• Experience with Workday.

• Proficiency Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table.

• Intermediate Microsoft Excel (for example: using SUM function, VLOOKUPS, pivot tables).

• Travel onsite to Northfield, IL location on average once per quarter.

Preferred Job Requirements:

Certification / Licensure

Certified Payroll Professional (CPP) designation.

Work Experience

Workday and payroll tax experience with a large multi-state, multi-company organization.

Knowledge / Skills / Abilities

• Experience processing payroll for a large organization (over 10,000 employees).

• Experience with Workday Report Writing.

• Exceptional organizational, analytical, research and problem-solving skills.

• Ability to manage time, prioritize deliverables, multi-task and work under pressure in a dynamic work environment

• Ability to work in a fast-paced, agile environment.

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

$79,560.00 - $115,440.00 Annual

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. This role is bonus and/or incentive eligible. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.